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File #: 21-0246    Version: 1
Type: Agenda Item Status: Approved
File created: 2/9/2021 In control: Board of Supervisors
On agenda: 2/23/2021 Final action: 2/23/2021
Title: Chief Administrative Office recommending the Board: 1) Receive and file the attached Fiscal Year 2020-21 Mid-Year Budget Report; 2) Approve and revise Board of Supervisors Policy B-16 Budget Policies; and 3) Receive a presentation from the Health and Human Services Agency regarding their mid-year projections and provide direction as needed. FUNDING: N/A
Attachments: 1. A - Mid-Year Memo from CAO, 2. B - Exhibit A FY 2020-21 Mid-Year Data Summary, 3. C - Exhibit B - Dept Summaries FY 2020-21 Mid-Year Budget Report, 4. D1 - B-16 Budget Policies Proposed Revisions Clean, 5. D2 - B-16 Budget Policies Proposed Revisions Redline, 6. E - HHSA BH Mid-Year Memo, 7. F - HHSA BH Mid-Year Presentation
Title
Chief Administrative Office recommending the Board:
1) Receive and file the attached Fiscal Year 2020-21 Mid-Year Budget Report;
2) Approve and revise Board of Supervisors Policy B-16 Budget Policies; and
3) Receive a presentation from the Health and Human Services Agency regarding their mid-year projections and provide direction as needed.

FUNDING: N/A
Body
DISCUSSION / BACKGROUND
Each year, the Chief Administrative Office works in conjunction with County departments to review the status of the current year's budget and presents a Mid-Year report which summarizes the County's budget status following the first two quarters of the fiscal year. The review and report is intended to identify any material variances in projected revenues and expenses and provides a fund balance estimate relative to the upcoming Fiscal Year budget preparation.

Included in the Mid-Year Budget report is Attachment A, a memo from the Chief Administrative Office summarizing the County’s budget status. Attachment B is a table of each department’s General Fund Projections. Attachment C is a narrative providing further information explaining the projections outlined in Attachment B.

In conjunction with the Budget Ad Hoc Committee, staff are recommending revisions to the Board Policy B-16: Budget Policies. In addition to minor typographical edits, the following changes are proposed:
· General Fund Contingency: the addition of one-time expenditures to General Fund adjusted appropriations calculations;
· Designation for Capital Projects: clarifying the annual goal of $5,000,000 and purpose of the designation as “assisting in addressing unmet capital needs and building a replacements reserve”;
· Fixed (Capital) Assets: revision of the word must to may in reference to the need for Board approved budget transfers, as a budget transfer is not necessary in all cases of fixed assets revisions; and
· Designation for Road Maintenance: the addition of a new designation with the goal of desig...

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