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File #: 21-0028    Version: 1
Type: Agenda Item Status: Approved
File created: 12/28/2020 In control: Board of Supervisors
On agenda: 3/9/2021 Final action: 3/9/2021
Title: Environmental Management Department recommending the Board approve and authorize the Chair to execute Amendment 1 to Agreement 2098 with Global Labs, Inc., doing business as California Laboratory Services, for the provision of as-needed collection and analysis of groundwater, surface water, storm water, wastewater, soil, hazardous materials, and hazardous waste sample testing services for the Union Mine Disposal Site and other various County locations, extending the term of the Agreement for an additional three (3) years and increasing the not-to-exceed amount by $300,000, for a total not-to-exceed amount of $600,000, with no changes to the scope of work or rates. FUNDING: Non-General Fund/County Service Area No. 10 - Solid Waste and Liquid Waste funds.
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - CLS Amendment 1, 3. C - CLS Amendment 1 -PE, 4. Executed Agreement First Amendment 2098
Related files: 17-1366, 14-1686

Title

Environmental Management Department recommending the Board approve and authorize the Chair to execute Amendment 1 to Agreement 2098 with Global Labs, Inc., doing business as California Laboratory Services, for the provision of as-needed collection and analysis of groundwater, surface water, storm water, wastewater, soil, hazardous materials, and hazardous waste sample testing services for the Union Mine Disposal Site and other various County locations, extending the term of the Agreement for an additional three (3) years and increasing the not-to-exceed amount by $300,000, for a total not-to-exceed amount of $600,000, with no changes to the scope of work or rates.

 

FUNDING:  Non-General Fund/County Service Area No. 10 - Solid Waste and Liquid Waste funds.

Body

DISCUSSION / BACKGROUND

On March 18, 2018 (Item No. 17, File No 17-1366), the Board approved a three (3) year agreement with Global Labs, Inc. doing business as California Laboratory Services (CLS), to provide as-needed collection and analysis of groundwater, surface water, storm water, wastewater, soil, hazardous materials, and hazardous waste sample testing services for the Union Mine Disposal Site and other various County locations.

 

Prior to approval of this Agreement, and in accordance with procurement Policy C-17, Section 7.10, Request for Qualifications, the Environmental Management Department (Environmental Management) formed an evaluation committee to review all the categories.  The committee reviewed responses for the category of laboratory testing and sample analysis services on the basis of each consultant’s specific experience and California accreditation specified by California Health and Safety Code sections 100825 through 100920  to successfully provide the full range of services, demonstration of management and organizational ability relative to time management, scheduling and staff/client relationships, history of repeat business with clients, demonstration of understanding community social relationships and citizen’s environmental concerns, and amount of work performed internal to the prime consultant.  It was determined that CLS was qualified to provide these services for the Union Mine Disposal Site and other various County locations on an as-needed basis, including for the Certified Unified Program Agency (CUPA). 

 

Environmental Management is certified by the State of California Environmental Protection Agency as the CUPA to implement the hazardous materials regulatory programs, including the hazardous materials storage, hazardous waste generators, hazardous waste onsite treatment, and underground storage tank programs. In addition Environmental Management may provide oversight for contaminated sites and is the agency responsible for hazardous materials incident response within the County.

 

Environmental Management is recommending the Board approve the proposed Amendment 1 to this Agreement in order to continue these services for the next three (3) year period. Environmental Management has worked with CLS for the past nine years.  Services provided by CLS include courier service at no additional charge for the safe collection and analysis of groundwater, surface water, storm water, wastewater, soil, hazardous materials, and hazardous waste sample testing.  Varying degrees of analytical testing of groundwater, surface water, wastewater, storm water, soil hazardous materials, and hazardous waste are required either by law, permit, and/or public safety.    

 

Additionally, the County no longer operates a laboratory; therefore, the County does not provide any of these services. Prior to the County closing its laboratory, the County's laboratory was unable to perform the majority of the tests required, did not have a courier service to pick up samples from the various locations, and did not provide after hours, weekend, and emergency testing services.

 

In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Environmental Management is recommending the Board concur that the services provided by CLS require specialty skills and qualifications not included in county classifications. Additionally, the State of California requires that an accredited and licensed lab perform all essential tests and services contained in this agreement - providing analysis to the California Regional Water Quality Control Board, El Dorado Irrigation District, and the State of California Environmental Protection Agency. The County does not have the requisite lab.

 

ALTERNATIVES

The Board may choose to deny the approval of this proposed Amendment 1. This would result in Environmental Management being without a contract to continue having these services provided and would not be in compliance with state and federal testing and reporting requirements for the Union Mine Disposal Site. 

 

PRIOR BOARD ACTION

See Discussion/Background above.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have approved the proposed Amendment 1.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

There is no change to Net County Cost associated with this item, as funding comes from County Service Area No. 10 - Solid Waste and Liquid Waste funds. Funding for these services is available in Fiscal Year 2020-21 and will be included in the budget request for Fiscal Year 2021-22 and 2022-23.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair’s signature on two (2) original copies of Amendment 1.

2) The Clerk of the Board will forward one (1) fully-executed copy of Amendment 1 to the Chief Administrative Office, Procurement and Contracts Division, for further processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Greg Stanton, REHS, Director

Environmental Management Department