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File #: 21-0279    Version: 1
Type: Agenda Item Status: Approved
File created: 2/12/2021 In control: Board of Supervisors
On agenda: 3/23/2021 Final action: 3/23/2021
Title: Department of Transportation recommending the Board: 1) Approve and adopt the Rubicon Trail Tahoma Staging Paving Project, (99435/36209038, Contract 5426) Plans and Contract Documents and authorize the Chair to sign the Plans; 2) Authorize advertisement for construction bids; and 3) Approve and authorize the Chair to sign a Budget Transfer increasing Department of Transportation budget appropriations for Fiscal Year 2020-21 (4/5 vote required). FUNDING: California Off-Highway Motor Vehicle Program (75%) and Federal Recreation Trails Program (25%).
Attachments: 1. A - Counsel-Risk Approval, 2. B - ContractDocuments, 3. C - Plans, 4. D - Vicinity Map, 5. E - Budget Transfer, 6. Executed Construction Plan, 7. Executed Budget Transfer
Related files: 21-0041, 19-1506
Title
Department of Transportation recommending the Board:
1) Approve and adopt the Rubicon Trail Tahoma Staging Paving Project, (99435/36209038, Contract 5426) Plans and Contract Documents and authorize the Chair to sign the Plans;
2) Authorize advertisement for construction bids; and
3) Approve and authorize the Chair to sign a Budget Transfer increasing Department of Transportation budget appropriations for Fiscal Year 2020-21 (4/5 vote required).

FUNDING: California Off-Highway Motor Vehicle Program (75%) and Federal Recreation Trails Program (25%).

Body
DISCUSSION / BACKGROUND
The Rubicon Trail Tahoma Staging Area Paving Project (Project) will place hot mix asphalt over an existing parking lot used as a staging area by users of the Rubicon Trail on the Tahoma end of the trail. This is a joint project between El Dorado County and the United States Forest Service (USFS) Lake Tahoe Basin Management Unit (LTBMU) to provide access while protecting water quality.

This Project is funded with grant funds secured by the El Dorado County Parks Division (Parks). Department of Transportation (Transportation) will be completing all construction related activities and will be fully reimbursed 100% by Parks.

In order to complete this project, the Transportation budget needs to be amended as follows:
1) Increase budgeted appropriations in Transportation Engineering by $360,000 in Professional Services for contractor expenses for the proposed work.
2) Increase revenues by $360,000 in Interfund Transfers In to allow Transportation to journal Parks for all expenses incurred.
3) Increase budgeted appropriations in the Parks budget in Interfund Transfers Out by $360,000, offset by a decrease in Minor Equipment in the amount of $360,000.

National Environmental Policy Act (NEPA) clearance was obtained by the USFS-LTBMU. California Environmental Quality Act (CEQA) compliance was procured by the County. A CEQA Notice of Exemption was filed on February 1, 2021. Thi...

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