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File #: 21-0339    Version: 1
Type: Agenda Item Status: Approved
File created: 2/24/2021 In control: Board of Supervisors
On agenda: 3/23/2021 Final action: 3/23/2021
Title: Information Technologies Department recommending the Board: 1) Authorize the County to continue utilizing competitively-bid U.S. Communities Agreement 4400006644 with Insight Public Sector, Inc. for the purchase of Amazon Cloud Storage solutions; and 2) Authorize the Purchasing Agent to execute a Change Order to Agreement 2191 with Insight Public Sector, Inc. for the purchase of Amazon Cloud Storage solutions, extending the term two years to April 30, 2023, and increasing the not-to-exceed amount from $135,000 to $370,000, with no change to contract rates. FUNDING: General Fund with partial recovery from the A-87 Cost Plan.
Attachments: 1. A - US Communities Contract 4400006644, 2. B - Approved Insight Blue Route Contract 4400006644, 3. C - Change Order 12.28.18, 4. D - Approved Blue Route & Amendment To 04-30-21, 5. E - Insight Amendment 5 Term Extension, 6. F - Approved Blue Route Amendment V
Related files: 16-0874, 19-0624, 20-0825
Title
Information Technologies Department recommending the Board:
1) Authorize the County to continue utilizing competitively-bid U.S. Communities Agreement 4400006644 with Insight Public Sector, Inc. for the purchase of Amazon Cloud Storage solutions; and
2) Authorize the Purchasing Agent to execute a Change Order to Agreement 2191 with Insight Public Sector, Inc. for the purchase of Amazon Cloud Storage solutions, extending the term two years to April 30, 2023, and increasing the not-to-exceed amount from $135,000 to $370,000, with no change to contract rates.

FUNDING: General Fund with partial recovery from the A-87 Cost Plan.
Body
DISCUSSION / BACKGROUND
On September 20, 2016, the Board approved the use of U.S. Communities Agreement 400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions, for an initial period ending 4/30/19. On April 30, 2019, the Board approved the extension of this agreement for an additional two-year period, through April 30, 2021. The U.S. Communities Agreement has been extended for an additional two-year period, through April 30, 2023. Consequently, the County needs to amend Agreement 2191 with Insight Public Sector, Inc. for an additional two-year period to maintain cloud-based storage needs. Pricing details are specified in the contract and are based on usage, which may vary based on the County's needs.

U.S. Communities is a recognized government purchasing alliance that assists participating public agencies to reduce the cost of purchased goods and services through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services, for use by participating agencies. Board Policy C-17, section 5.9, Exemptions from Competitive Process allows for exemption from competitive bidding requirements if the contract was awarded utilizing a competit...

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