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File #: 21-0476    Version: 1
Type: Agenda Item Status: Approved
File created: 3/17/2021 In control: Board of Supervisors
On agenda: 4/6/2021 Final action: 4/6/2021
Title: Sheriff’s Office recommending the Board approve and authorize the continuation of the following perpetual agreements: 1) Ecolab, Agreement 2896, from April 1, 2021 through March 31, 2022, with an increase of $2,400 for rental of two commercial dishwashers utilized in the South Lake Tahoe Jail; and 2) BMI Imaging, Agreement 3819, from April 19, 2021 through April 18, 2022, with an increase of $1,000 for hosted storage of historical investigation index cards. FUNDING: Sheriff’s Operating Budget - General Fund.
Attachments: 1. A - Sheriff BMI Contract # 3819, 2. B - Sheriff Ecolab Contract 2896 03-12-19, 3. C - Sheriff BMI Blue Route, 4. D - Sheriff Ecolab Blue Route
Title
Sheriff’s Office recommending the Board approve and authorize the continuation of the following perpetual agreements:
1) Ecolab, Agreement 2896, from April 1, 2021 through March 31, 2022, with an increase of $2,400 for rental of two commercial dishwashers utilized in the South Lake Tahoe Jail; and
2) BMI Imaging, Agreement 3819, from April 19, 2021 through April 18, 2022, with an increase of $1,000 for hosted storage of historical investigation index cards.

FUNDING: Sheriff’s Operating Budget - General Fund.
Body
DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis. The Sheriff’s Office has Board-approved contracts with the above referenced companies for dishwasher rentals and hosted storage and is recommending the Board authorize the continued use of these agreements for FY 2021-22.

Ecolab
The Sheriff’s Office rents two (2) dishwashers from Ecolab for use in the South Lake Tahoe Jail. The original agreement for the rental was signed in February 2016 and each year after a new contract was brought to Board for approval. It was determined that if this process were to continue the price of the new contract would continue to increase each year, rather than paying a consistent price for having a month-to-month agreement in place. In February 2019, the Board approved to transition this agreement to a perpetual given the new month-to-month status. This request is to continue utilizing Ecolab from April 1, 2021 through March 31, 2022, and increase funding to Agreement # 2896 by $2,400 for the dishwasher rental fees.

BMI Imaging
In February 2019, the Sheriff’s Detectives Unit received a proposal from BMI Imaging Inc., for converting and storing historical index cards related to law enforcement investigations on Digital Reel format. This was necessary in order to facilitate the upcom...

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