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File #: 21-0486    Version: 1
Type: Agenda Item Status: Approved
File created: 3/19/2021 In control: Board of Supervisors
On agenda: 4/6/2021 Final action: 4/6/2021
Title: Sheriff's Office recommending the Board: 1) Award Bid 21-120-027 for the purchase of a patrol boat and trailer to the low qualified bidder, Rogue Jet Boatworks, Inc. of White City, OR., 2) Authorize the Purchasing Agent to issue a purchase order in the amount of $120,890 plus applicable taxes and fees (estimated at $8,765); 3) Approve a budget transfer increasing revenues and appropriations in the boating and waterways Sheriff's Office budget adding special revenue to supplement costs of the purchase; and 4) Approve an update to the Fixed Asset List increasing the total fixed asset amount for this boat and trailer from $118,000 to $135,000. FUNDING: State Grant Funds and Special Revenue Funds.
Attachments: 1. A - Sheriff Bid Rogue Jet Boatworks, 2. B - Sheriff Rogue Boat BT, 3. Executed Budget Transfer

Title

Sheriff's Office recommending the Board:

1) Award Bid 21-120-027 for the purchase of a patrol boat and trailer to the low qualified bidder, Rogue Jet Boatworks, Inc. of White City, OR.,

2) Authorize the Purchasing Agent to issue a purchase order in the amount of $120,890 plus applicable taxes and fees (estimated at $8,765);

3) Approve a budget transfer increasing revenues and appropriations in the boating and waterways Sheriff's Office budget adding special revenue to supplement costs of the purchase; and

4) Approve an update to the Fixed Asset List increasing the total fixed asset amount for this boat and trailer from $118,000 to $135,000.

 

FUNDING:  State Grant Funds and Special Revenue Funds.

Body

DISCUSSION / BACKGROUND

On November 17, 2020, Legistar # 20-1470, the Board approved Grant Agreement C20L0611with the State of California, Department of Parks and Recreation, Division of Boating and Waterways, in the amount of $100,000, for the purchase of a boat for patrolling various waterways within in the County, prior to November 30, 2021.

 

Upon approval of that agreement, Procurement and Contracts set forth with the bid process.  Two responses were received and Rogue Jet Boatworks was the lowest qualified bidder.  The specifications provided from Rogue Jet Boatworks were acceptable to the Sheriff’s Office and the Sheriff’s Office is requesting to accept the bid submittal of $135,000.

 

On March 9, 2021, Legistar Item # 21-0316, the Sheriff’s Office brought a budget transfer increasing revenues and appropriations in the Sheriff's Office budget ($100,000 from the State of California Boating and Waterways Grant and $18,000 from Special Revenue Funding).  This budget transfer is adding more funding to supplement the cost difference between the award and final costs based on the results of the bid.  The grant award is for $100,000, the Sheriff's Office is using $35,000 in total from the Supplemental Law Enforcement Services Account (SLESA) to complete this purchase.

 

ALTERNATIVES

Failure to obtain approval for this item would result in the Sheriff’s Office not purchasing needed equipment.

 

PRIOR BOARD ACTION

Legistar # 20-1470 11/17/20, Legistar #21-0316 3/9/21

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement and Contracts provided the bid for the new boat.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

There is no Net County Cost as the increase is related to the use of Grant and Special Revenue Funds.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Approving the purchase would not only assist in providing a sense of security for residents, and visitors, but it would also proactively prepare staff for emergencies and enable a swift response from the Sheriff’s Office to those in need.

 

CONTACT

Undersheriff Bryan Golmitz