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File #: 21-0346    Version: 1
Type: Agenda Item Status: Approved
File created: 2/25/2021 In control: Board of Supervisors
On agenda: 4/13/2021 Final action: 4/13/2021
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with D.G. Granade, Inc., for the Headington Wash Rack Facility Project, Contract 4299, CIP 81134; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Road Fund/Discretionary (100%). (Local Funds)
Attachments: 1. A - Notice of Acceptance, 2. Recorded NOA Contract No. 4299, CIP No. 81134
Related files: 19-1738, 12-1289, 12-0937, 20-0096
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with D.G. Granade, Inc., for the Headington Wash Rack Facility Project, Contract 4299, CIP 81134; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Road Fund/Discretionary (100%). (Local Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on February 11, 2020 (Legistar# 20-0096, Item 12). The majority of the wash rack was built, including a water recycling system, and was completed by December 14, 2020. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 889,908
Contract Item Cost $ 889,908
Contract Change Order Cost $ 73,335
Total Direct Construction Cost $ 963,243
Direct Construction Budget $ 1,036,122

Major Contract Change Orders on the Project dealt with the following:
· Changes to the foundation and perimeter walls including wall dimensions, slab depths, and reinforcing details based on site conditions and the building package details.
· Additional work adjacent to the Wash Rack building to include replacing an existing and deteriorated gutter and downspout on an adjacent building, adding sidewalk between the Wash Rack building and Shop Building, and replacing broken drainage piping between the buildings.
· Changes to better accommodate use and maintenance after construction to include: extending the catwalk system, miscellaneous changes to the plumbing and treatment system (i.e. additional backwash lines, additional sampling points, etc.), mis...

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