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Chief Administrative Office, Procurement and Contracts, recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D;
2) Authorize the Purchasing Agent to continue to utilize the State of California's competitively bid contract 1-17-70-05A, Supplement 9, for the acquisition of Dell monitors for use by all County Departments;
3) Authorize the Purchasing Agent to extend for one additional year and increase FENIX purchase contract 3942 with Granite Financial Solution, Inc. for the countywide purchase of monitors by $50,000 bringing the contract value to $300,000 and the contract term through 6/20/2022; and
4) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund, State, Federal.
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DISCUSSION / BACKGROUND
The County of El Dorado purchases monitors through the State of California Department of General Services, Procurement Division's agreement with Granite Data Solutions, Inc., contract 1-17-70-05A. Supplement 9 has been has been approved which increases the contract term to 07/01/2017 through 06/30/2022.
Information Technologies has reviewed the need for monitors with all County Departments through the term of the contract and is recommending that a change order be approved to extend and increase FENIX contract 3942 by $50,000 to cover anticipated purchases.
This will increase the contract value to $300,000 and extend the contract term to 06/30/2022. The requested increase for the purchase order contract will accommodate the specific needs identified by departments and provide flexibility to accommodate any additional needs that become known prior to the end of the contract term. Over the course of the past year, departments have purchased over $115,000 in monitors on the current contract.
ALTER...
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