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File #: 21-0481    Version: 1
Type: Agenda Item Status: Approved
File created: 3/18/2021 In control: Board of Supervisors
On agenda: 5/4/2021 Final action: 5/4/2021
Title: Department of Transportation recommending the Board approve and authorize the Chair to sign the Agreement between the El Dorado County Transportation Commission and County of El Dorado for Fiscal Year 2020-21 Surface Transportation Block Grant Program Exchange Funds (X21-6157(073)) in the amount of $580,670. FUNDING: Surface Transportation Block Grant Program Exchange Funds (X21-6157(073)).
Attachments: 1. A - Counsel Approval, 2. B - X21-6157(073), 3. Executed Agreement between El Dorado Transporation Commission and El Dorado County Department of Transportation.pdf
Related files: 20-0508

Title

Department of Transportation recommending the Board approve and authorize the Chair to sign the Agreement between the El Dorado County Transportation Commission and County of El Dorado for Fiscal Year 2020-21 Surface Transportation Block Grant Program Exchange Funds (X21-6157(073)) in the amount of $580,670.

 

FUNDING:  Surface Transportation Block Grant Program Exchange Funds (X21-6157(073)).

Body

DISCUSSION / BACKGROUND

As authorized by Section 182.6(g) of the Streets and Highway Code, the El Dorado County Transportation Commission (EDCTC) has entered into Agreement X21-6157(073) with the State of California, through the Department of Transportation (Caltrans), to assign a defined portion of its annual STBGP apportionment to Caltrans in exchange for FY 2020-21 nonfederal State Highway Account funds. EDCTC is authorized to use these exchange funds to assist local agencies in promoting projects which otherwise qualify for STBGP funds.

 

All projects are those that require a match that uses non-federal funds, which are provided by these Exchange Funds. Additionally, these are projects that are scheduled to be in process in time to make use of the RSTP funds, which much be expended within a certain time frame from when the funding cycle was released. The projects listed to receive these STBGP exchange funds are as follows:

 

- Intersection Safety/Pedestrian Safety Improvements: Pedestrian safety improvements on Pleasant Valley Road at 4 locations. Crossings include: Oriental street, Church Street, Racquet Way and Pleasant Valley Road between Toyan Drive to Pearl Place (CIP Project Number 72196): $37,000

 

- Pleasant Valley Road Safety Improvements: Sight Triangle Improvements along Pleasant Valley Road at 5 locations. Crossings to be improved include Zandonella Road/Big Cut road, Hanks Exchange Road, Cedar Ravine Road, Newton Road and Leisure Lane (CIP Project Number 72197): $32,425

 

- Green Valley Road Bridge at Indian Creek: Project includes replacement of the bridge at the Indian Creek crossing, widening and improvements at the bridge approaches (CIP Project Number 77127): $255,622.50

 

- Green Valley Road Bridge at Mound Springs Creek: Project includes replacement of the bridge at the Mound Springs Creek crossing, widening and improvements at the bridge approaches (CIP Project Number 77136): : $255,622.50

 

EDCTC is required to execute formal written agreements between EDCTC and STBGP Exchange Recipients and provide oversight of the program funds. The EDCTC received the FY 2020-21 STBGP Exchange Funds, which will be paid to the County per the formula-based distribution policy adopted by EDCTC on February 3, 2011, after approval by EDCTC and the execution of this Agreement. The expiration date of the funds is five (5) years from the date funds are allocated by EDCTC.

 

ALTERNATIVES

Until an item such as this is approved by the Board, the funding will remain unclaimed.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

EDCTC

CAO - Community Development Finance and Administration

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

Approval of this Agreement will allow the County to receive a total of $580,670 in STBGP funding to be used on the following Capital Improvement Program projects: Intersection Safety/Pedestrian Safety Improvements, Fenix 36105061 (Project 72196), $37,000; Pleasant Valley Road Safety Improvements, Fenix 36105062 (Project 72197), $32,425; Green Valley Road Bridge at Indian Creek, Fenix 36105014 (Project 77127), $255,622.50; Green Valley Road Bridge at Mound Springs Creek, Fenix 36105015 (Project 77136), $255,622.50. Project financing plans in the CIP will be updated to reflect this revenue.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the STBGP Agreement.

2) The Clerk of the Board will forward the two (2) partially-executed original Agreements to the CAO - Community Development Finance and Administration, for further processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure, Good Governance

 

CONTACT

Rafael Martinez, Director

Department of Transportation