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File #: 21-0591    Version: 1
Type: Agenda Item Status: Approved
File created: 4/2/2021 In control: Board of Supervisors
On agenda: 5/4/2021 Final action: 5/4/2021
Title: Health and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 (f) that it is appropriate to contract with Ellis Planning Associates, Inc., for external evaluation of the Tobacco Control Program because the California Department of Public Health, California Tobacco Control Program, requires that these services be provided through a contract with an outside evaluator; 2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 2892, with no change to the maximum obligation of $62,532, to extend the term by six months for a new termination date of December 31, 2021; and 3) Authorize the Purchasing Agent to sign future amendments that do not extend the term or increase the maximum obligation, and contingent upon approval by County Counsel and Risk Management. FUNDING: State Funding.
Attachments: 1. A - Approved CRS, 05-04-2021, 2. B - Agreement 2892, Amendment 1, 05-04-2021, 3. C - Agreement 2892, 05-04-2021, 4. Executed Amendment I to Agreement 2892
Title
Health and Human Services Agency recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 (f) that it is appropriate to contract with Ellis Planning Associates, Inc., for external evaluation of the Tobacco Control Program because the California Department of Public Health, California Tobacco Control Program, requires that these services be provided through a contract with an outside evaluator;
2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 2892, with no change to the maximum obligation of $62,532, to extend the term by six months for a new termination date of December 31, 2021; and
3) Authorize the Purchasing Agent to sign future amendments that do not extend the term or increase the maximum obligation, and contingent upon approval by County Counsel and Risk Management.

FUNDING: State Funding.
Body
DISCUSSION / BACKGROUND:
The Health and Human Services Agency (HHSA) is the Local Lead Agency (LLA) for the County’s Tobacco Control Program. The 2017 - 2021 Local Lead Agency Comprehensive Tobacco Control Plan Guidelines issued by California Department of Public Health, California Tobacco Control Program (CDPH), contains the requirement that the County’s Tobacco Control Program contract with an outside evaluator to provide an unbiased evaluation of said Program. HHSA entered into Agreement 2892 with Ellis Planning Associates, Inc. for the term of July 1, 2018 through June 30, 2021.

Due to the impact of the COVID-19 pandemic that started in early 2020, CDPH issued Program Letter 20-02 on July 17, 2020 implementing a six-month extension to the 2017-2021 LLA Plans that were originally scheduled to end on June 30, 2021. The six-month extension was implemented in an effort to provide LLAs with adequate time to complete the Communities of Excellence (CX) needs assessment and develop a comprehensive tobacco control plan with full participation of community members. Due to the six-month extensio...

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