Title
Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve the relief from accountability for a cash shortage of $100 in the Division due to theft and replenishment of the Division imprest account.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Division maintains an imprest account (petty cash fund) of $100 to accept payments for licenses and fees. On November 11, 2020, the Division's safe, containing the petty cash, was stolen after a break-in at the 2900 Fairlane Court / 345 Fair Lane building (Placerville Library). Access to the building was gained after hours by breaking a window. A report was filed with Risk Management and with the Placerville Police Department.
The Division has taken several steps to mitigate future risks. A new safe has been installed, bolted to a cinder block wall behind a lockable door and an alarm system has been installed for the office.
Pursuant to Government Code Section 29390, County departments present to the Board a request for relief from accountability for cash shortages.
ALTERNATIVES
The Division could discontinue accepting cash payments.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Upon approval of this item, the Division will process reimbursement of the petty cash fund against the Division's Special Department Expense account for $100. There are sufficient appropriations in the Division's current year budget to accommodate this expenditure.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Sue Hennike, Deputy Chief Administrative Officer