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File #: 21-0698    Version: 1
Type: Agenda Item Status: Approved
File created: 4/20/2021 In control: Board of Supervisors
On agenda: 5/18/2021 Final action: 5/18/2021
Title: Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve the relief from accountability for a cash shortage of $100 in the Division due to theft and replenishment of the Division imprest account. FUNDING: General Fund.

Title

Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve the relief from accountability for a cash shortage of $100 in the Division due to theft and replenishment of the Division imprest account.

 

FUNDING: General Fund.

Body

DISCUSSION / BACKGROUND

The Division maintains an imprest account (petty cash fund) of $100 to accept payments for licenses and fees. On November 11, 2020, the Division's safe, containing the petty cash, was stolen after a break-in at the 2900 Fairlane Court / 345 Fair Lane building (Placerville Library). Access to the building was gained after hours by breaking a window. A report was filed with Risk Management and with the Placerville Police Department.

 

The Division has taken several steps to mitigate future risks. A new safe has been installed, bolted to a cinder block wall behind a lockable door and an alarm system has been installed for the office.

 

Pursuant to Government Code Section 29390, County departments present to the Board a request for relief from accountability for cash shortages.

 

ALTERNATIVES

The Division could discontinue accepting cash payments.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

Upon approval of this item, the Division will process reimbursement of the petty cash fund against the Division's Special Department Expense account for $100. There are sufficient appropriations in the Division's current year budget to accommodate this expenditure.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Sue Hennike, Deputy Chief Administrative Officer