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File #: 21-0721    Version: 1
Type: Agenda Item Status: Approved
File created: 4/23/2021 In control: Board of Supervisors
On agenda: 5/18/2021 Final action: 5/18/2021
Title: Chief Administrative Office, Procurement and Contracts on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid 21-863-033 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services to the sole qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA.; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $450,000 ($150,000 annually) for a thirty-six (36) month term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Fleet Internal Service Fund.
Attachments: 1. A - Bid 21-863-033
Title
Chief Administrative Office, Procurement and Contracts on behalf of Department of Transportation, recommending the Board approve the following:
1) Award Bid 21-863-033 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services to the sole qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA.;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $450,000 ($150,000 annually) for a thirty-six (36) month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
Due to ongoing Covid-related manufacturing issues and the changes in current market conditions, Contract 4273 with Sierra Nevada Tire and Wheel of Placerville, CA for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services was cancelled at the request of the vendor due to the vendor not being able to obtain tires locally. As a result, the vendor was incurring long distance freight charges and ultimately losing money on the sales of various tires. The previous Bid #19-863-075 did not allow the vendor include charge freight charges in order to recoup their costs.

At the request of the Department of Transportation, Maintenance and Operations Division, the Procurement and Contracts Division issued a new invitation to Bid #20-863-033 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services, allowing for the cost of freight to be added to each order.

Twelve (12) Bid Notification letters were mailed, six (6) to local vendors. One (1) qualified response was received from local vendor Sierra Nevada Tire and Wheel of Placerville, CA.

ALTERNATIVES
The current Contract 4273 wi...

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