Title
Department of Transportation recommending the Board:
1) Direct Community Development Services Finance and Administration to fully recover all administrative and indirect costs associated with the Zone of Benefit program by equitably charging each Zone their fair share of these costs based on the number of parcels within the zone, at an approximate 8% administrative cost increase; and
2) Direct the Department of Transportation to provide guidance to each Zone regarding the following topics:
a) Options and consequences if a Zone of Benefit's balance falls below a minimal sustainable amount to cover fixed insurance and County administrative costs.
b) Pursue an election to increase Special Taxes collected per parcel to cover the increasing costs of maintenance, road materials, and administration.
c) Dissolution of a Zone of Benefit should a Zone want to avoid County administrative and insurance costs.
FUNDING: Special Taxes and Benefit Assessments.
Body
DISCUSSION / BACKGROUND
Background
On April 13, 2021, (Legistar# 21-0547, Item 23) the Department of Transportation (Department) recommended that all administrative and indirect costs associated with the Zone of Benefit program be fully recovered. The Board continued the matter and directed staff to return to the Board within 45 days with the following additional information:
1) A matrix of Zones with data, including current fees collected, administrative costs charged, number of parcels, miles of road maintained;
2) Distribution methodology of administrative costs;
3) Dissolution process; and
4) Models of administration.
This information has been provided below and in the attached documents.
Data Matrix: Attachment A
Attachment A displays each Road Zone of Benefit, the number of parcels, the total mileage of road within the zone, the amount of taxes collected, as well as the fixed costs including insurance, auditor’s fee, and administrative fee. The table calculates the total taxes collected, subtracts t...
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