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File #: 21-0815    Version: 1
Type: Agenda Item Status: Approved
File created: 5/7/2021 In control: Board of Supervisors
On agenda: 6/8/2021 Final action: 6/8/2021
Title: Information Technologies Department recommending the Board: 1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exceptions from Competitive Bidding Process, section D; 2) Authorize the continued use of State of California Department of General Services (DGS) 1-17-70-01A; 3) Approve Supplement 11 of DGS agreement 1-17-70-01A, which extends the contract through June 30, 2022 for the acquisition of desktop computers and related equipment; and 4) Authorize the Purchasing Agent to increase the countywide contract 2096 with Granite Financial Solutions, Inc. by $155,000, bringing the contract value to $600,000 and the contract term through June 30, 2022. FUNDING: Various General Fund and Non-General Fund Funds.
Attachments: 1. A - Contract 2096, Supplement 11, 2. B - Supplement 11 Approved Blue Route
Title
Information Technologies Department recommending the Board:
1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exceptions from Competitive Bidding Process, section D;
2) Authorize the continued use of State of California Department of General Services (DGS) 1-17-70-01A;
3) Approve Supplement 11 of DGS agreement 1-17-70-01A, which extends the contract through June 30, 2022 for the acquisition of desktop computers and related equipment; and
4) Authorize the Purchasing Agent to increase the countywide contract 2096 with Granite Financial Solutions, Inc. by $155,000, bringing the contract value to $600,000 and the contract term through June 30, 2022.

FUNDING: Various General Fund and Non-General Fund Funds.
Body
DISCUSSION / BACKGROUND
Information Technologies Department recommending the Board authorize an increased in the not to exceed amount for the countywide contract #2096 with Granite Financial Solutions, Inc. by $155,000 for a total not-to-exceed amount of $600,000 for purchases anticipated through June 30, 2022, which is the revised expiration of the contract per Supplement 11.

Countywide contract #2096 covers the purchase of Dell desktops and PC related items on an "as requested" basis in accordance with the State of California, Department of General Services contract #1-17-70-01A, Supplements 1-11.

The original agreement, effective 01/01/18, had a not-to-exceed (NTE) amount of $30,000. Previous change orders over the life of the contract have increased the NTE to a total of $445,000. The majority of these purchases were paid with CARES funding in order to support increased telework opportunities due to the COVID pandemic.

Information Technologies Department anticipates approximately $80,000 in purchases of desktop computers and related equipment and the Sheriff's Office anticipates approximately $100,000 in purchases of desktop computers and related equipment through FY 21/22. As of May 7, 202...

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