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File #: 21-0881    Version: 1
Type: Agenda Item Status: Approved
File created: 5/17/2021 In control: Board of Supervisors
On agenda: 6/8/2021 Final action: 6/8/2021
Title: Department of Transportation recommending the Board take the following actions pertaining to the Merrychase and Country Club - Sidewalks, Class II/III Bikepath and Silva Valley Parkway/Harvard Way Improvements Projects, Capital Improvement Program project numbers 72312/36105025 and 72378/36105036, Contract 4546: 1) Award the Construction Contract including Base Bid (Schedule A) and Additive Alternative (Schedule B) to Martin General Engineering, Inc., who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Congestion Mitigation and Air Quality (43%) and Urban Surface Transportation Block Grant Program (57%) (Federal Funds).
Attachments: 1. A - Addendum No. 1, 2. B - Bid Summary, 3. Executed Contract 4546
Related files: 21-0495
Title
Department of Transportation recommending the Board take the following actions pertaining to the Merrychase and Country Club - Sidewalks, Class II/III Bikepath and Silva Valley Parkway/Harvard Way Improvements Projects, Capital Improvement Program project numbers 72312/36105025 and 72378/36105036, Contract 4546:
1) Award the Construction Contract including Base Bid (Schedule A) and Additive Alternative (Schedule B) to Martin General Engineering, Inc., who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Congestion Mitigation and Air Quality (43%) and Urban Surface Transportation Block Grant Program (57%) (Federal Funds).

Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Friday, May 14, 2021 at 2:00 p.m., Department of Transportation (Transportation) opened bids for Merrychase and Country Club - Sidewalks, Class II/III Bikepath and Silva Valley Parkway/Harvard Way Improvements Projects (Project). Four (4) bids were received ranging from $1,161,225 to $1,767,854.

Transportation issued the All Bidders Letter on Tuesday, May 18, 2021, notifying the bidders of the recommendation to the Board for award of the Contract including Base Bid (Schedule A) and Additive Alternative (Schedule B) to Martin General Engineering, Inc. (Contractor) and initiating the bid protest period. The bid protest period ended on Tuesday, May 25, 2021, with no protests filed.

Authorize the Director of Transportation (Director) to Sign Escrow Agreement:
Pursuant to Special Provisions Section 9-1.16F, "Retentions", Transportation will retain five percent (5%) o...

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