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File #: 21-0683    Version: 1
Type: Agenda Item Status: Approved
File created: 4/15/2021 In control: Board of Supervisors
On agenda: 6/22/2021 Final action: 6/22/2021
Title: Information Technologies Department recommending the Board: 1) Approve and authorize the Purchasing Agent to sign Agreement 5703 for camera system installation and licensing with Surveillance Systems Incorporated in the amount of $178,116.25 for a term ending December 31, 2021; 2) Waive formal bid requirements in accordance with County Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D; 3) Authorize the Purchasing Agent to utilize competitively bid contract 528899-178 awarded by Kern County Superintendent of Schools on behalf of Pennsylvania Education Purchasing Program for Microcomputers (PEPPM) to establish a source of supply for cloud-based video surveillance systems which allows participating agencies to execute contracts with authorized resellers of Verkada products; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 5703 including amendments which do not increase term or the maximum dollar amount of th...
Attachments: 1. A - Approved Blue Route 21-0683, 2. B - Bid_Documentation PEPPM, 3. C - SSI Contract #5073
Title
Information Technologies Department recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement 5703 for camera system installation and licensing with Surveillance Systems Incorporated in the amount of $178,116.25 for a term ending December 31, 2021;
2) Waive formal bid requirements in accordance with County Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D;
3) Authorize the Purchasing Agent to utilize competitively bid contract 528899-178 awarded by Kern County Superintendent of Schools on behalf of Pennsylvania Education Purchasing Program for Microcomputers (PEPPM) to establish a source of supply for cloud-based video surveillance systems which allows participating agencies to execute contracts with authorized resellers of Verkada products; and
4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 5703 including amendments which do not increase term or the maximum dollar amount of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: State funding received for Elections security totaling $40,000 and the remainder paid from the Risk Management fund.
Body
DISCUSSION / BACKGROUND
In 2019, El Dorado County completed an assessment of the County’s Video Surveillance Systems for the purpose of consolidating, standardizing, improving upon the support and to comply with State retention regulations as it relates to video storage. The analysis identified one hundred sixty eight (168) cameras of various makes and models, operating at fifteen (15) County-wide locations, a variety of Camera manufacturers and Video Management vendors with the goal to improve video coverage, standardization of the camera manufacturer and storage, compliance with Government Code 26206.8, centralization of support and drive down cost of the camera by volume purchase discounts.

The referenced PEPPM contract offers 10% off manufacture suggested reta...

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