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File #: 21-0882    Version: 1
Type: Agenda Item Status: Approved
File created: 5/17/2021 In control: Board of Supervisors
On agenda: 6/22/2021 Final action: 6/22/2021
Title: Department of Transportation recommending the Board take the following actions related to the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Capital Improvement Program project number 73366/36105053, Contract 4455: 1) Approve and authorize the Board Chair to execute Contract Change Order 3 with Tim Paxin’s Pacific Excavation, Inc. in the amount of $17,860; 2) Find that a waiver of competitive bidding is appropriate because competitive proposals are impractical and would not result in any advantage to the public entity, and waive the competitive bidding requirement for Contract Change Order 3; and 3) Add the temporary signal system to the FY 2020-21 Fixed Asset List. FUNDING: General Fund/Discretionary - Accumulative Capital Outlay (36%), General Fund (52%) and Tribe Funds (12%). (Local Funds)
Attachments: 1. A - Contract Change Order 3, 2. Executed Contract Change Order
Related files: 19-1730, 21-1420
Title
Department of Transportation recommending the Board take the following actions related to the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Capital Improvement Program project number 73366/36105053, Contract 4455:
1) Approve and authorize the Board Chair to execute Contract Change Order 3 with Tim Paxin’s Pacific Excavation, Inc. in the amount of $17,860;
2) Find that a waiver of competitive bidding is appropriate because competitive proposals are impractical and would not result in any advantage to the public entity, and waive the competitive bidding requirement for Contract Change Order 3; and
3) Add the temporary signal system to the FY 2020-21 Fixed Asset List.

FUNDING: General Fund/Discretionary - Accumulative Capital Outlay (36%), General Fund (52%) and Tribe Funds (12%). (Local Funds)
Body
DISCUSSION / BACKGROUND
The construction contract for the Industrial Drive/ Missouri Flat Road Temporary Signal Project (Project) was awarded by the Director of Transportation to Tim Paxin’s Pacific Excavation (Pacific Excavation) on February 13, 2020, as delegated by the Board on December 10, 2019, Legistar 19-1730, Item 30. The Notice to Proceed was issued for April 6, 2020. The original contract stipulated that Pacific Excavation remove the temporary signal system within 18 months of installation, as directed by the County. This was intended to coincide with construction of the permanent traffic signal and intersection improvements at the corner of Missouri Flat Road and Industrial Drive. However, due to delays in acquiring the right of way and subsequent utility relocations, removal of the temporary signal system is anticipated to exceed 18 months from installation of the temporary system. Pacific Gas & Electric, Inc. (PG&E) has informed the Department of Transportation (Transportation) that they are experiencing delays for their utility relocations which may impact the construction schedule of the permanent signalization project at ...

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