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File #: 21-0924    Version: 1
Type: Agenda Item Status: Approved
File created: 5/27/2021 In control: Board of Supervisors
On agenda: 6/22/2021 Final action: 6/22/2021
Title: Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2021-22 for a total amount of $25,500: 1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500; and 2) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000. FUNDING: 67% County Service Areas; 23% General Fund; and 10% Fees, Grants, and Other Revenues.
Attachments: 1. A - Perpetual Agreement 21-22

Title

Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2021-22 for a total amount of $25,500:

1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500; and

2) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000.

 

FUNDING: 67% County Service Areas; 23% General Fund; and 10% Fees, Grants, and Other Revenues.

Body

DISCUSSION / BACKGROUND

The Library Department manages perpetual agreements for ongoing online cataloging and maintenance and technical support for the automated materials handling system. 

 

The Library Department is bringing this matter before the Board pursuant to Board Policy C-17 Section 4.5 which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term". The agreements are listed on Attachment "A".

 

Library Department will initiate a change order in FENIX for each agreement to continue the agreements for Fiscal Year 2021-22. 

 

ALTERNATIVES

The Board could disapprove the perpetual agreements and Library services would be negatively impacted.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement and Contracts

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

Funding for the agreements is included in the Recommended Budget for FY 2021-22.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Carolyn Brooks, Library Director