Title
Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2021-22 for a total amount of $25,500:
1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500; and
2) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000.
FUNDING: 67% County Service Areas; 23% General Fund; and 10% Fees, Grants, and Other Revenues.
Body
DISCUSSION / BACKGROUND
The Library Department manages perpetual agreements for ongoing online cataloging and maintenance and technical support for the automated materials handling system.
The Library Department is bringing this matter before the Board pursuant to Board Policy C-17 Section 4.5 which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term". The agreements are listed on Attachment "A".
Library Department will initiate a change order in FENIX for each agreement to continue the agreements for Fiscal Year 2021-22.
ALTERNATIVES
The Board could disapprove the perpetual agreements and Library services would be negatively impacted.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Funding for the agreements is included in the Recommended Budget for FY 2021-22.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Carolyn Brooks, Library Director