Title
Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 3604 with G & O Body Shop, Inc., to:
1) Amend Article II, Term, to a five and one-half year term from January 25, 2019 to June 30, 2024;
2) Amend Article III, Compensation for Services, to Increase the not-to-exceed amount from $72,000 to $220,000; and
3) Revise language in Article III, Compensation for Services, Paragraph 2, Line 4, removing specific reference to single waste facility
FUNDING: Partial General Fund and partial California State Controller’s Office pass through of Department of Motor Vehicles fees collected for the Abandoned Vehicle Abatement Joint Powers Authority.
Body
DISCUSSION / BACKGROUND
Agreement #3604 and Amendment I were not brought to your Board for approval in the past due to them being within the Purchasing Agent’s signatory authority. However, this Amendment II seeks to increase the Term to five and one-half years, and Compensation from $72,000 to $220,000.
The number of vehicles needing abatement in the County has increased since the beginning of this Agreement in 2019 necessitating an increase in the not-to-exceed amount. Additionally, in an attempt to be fiscally prudent, the Sheriff's Office is extending the term to five and one-half years to keep current abatement rates at a contractually fixed amount for a longer period of time.
Additionally,EDSO is revising language in Article III, Compensation for Services, Paragraph 2, Line 4, removing specific reference to single waste facility allowing for G and O to deliver abated vehicles and discarded materials to multiple recycling or waste facilities when needed.
Since 1992, and pursuant to Vehicle Code Section 22710, the County and the Cities of Placerville and South Lake Tahoe have entered into a service authority for the abatement of abandoned vehicles through an Abandoned Vehicle Abatement Joint Powers Authority (AVA JPA) which receives pass through revenue from the California State Controller’s Office. This revenue is derived from a $1 Department of Motor Vehicle (DMV) fee imposed on registered vehicles within the County and City jurisdictions. The AVA JPA member share of this revenue is proportionate to the number of vehicles abated within their jurisdiction and is used to off-set abatement costs.
Beginning in FY 2019/20 the AVA JPA has been suspended from receiving funding from the State of California derived from a $1 Department of Motor Vehicle (DMV) fee imposed on registered vehicles within the County and City jurisdictions. The suspension was put in place due to the fact that revenues from the $1 DMV Fee exceeded the expenditures of the program in FY 2018/19. The AVA JPA expenditures exceeded revenues in FY 2019/20, therefore the State of California Department of Motor Vehicles will be reinstating the $1 DMV Fee as early as January 2022. There will be an estimated Net County Cost for El Dorado County (Sheriff's Office Budget) in FY 2021/22 of roughly $25,000 to $40,000 for the Abandoned Vehicle Abatement Program due to delays in getting the $1 DMV Fee reinstated. Annual revenues average around $90,000 to $110,000 in DMV fees in a normal Fiscal Year.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has reviewed and approved this Amendment II.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Adequate appropriations have been prepared in the Sheriff's Office FY 2020-21 and FY 2021/22 budgets, and some revenue from late registrations will be used to offset costs impacting the general fund.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please forward one fully executed agreement to the Sheriff's Office for distribution.
STRATEGIC PLAN COMPONENT
Public Safety.
CONTACT
Undersheriff Bryan Golmitz