Share to Facebook Share to Twitter Bookmark and Share
File #: 21-1029    Version: 1
Type: Agenda Item Status: Approved
File created: 6/11/2021 In control: Board of Supervisors
On agenda: 6/29/2021 Final action: 6/29/2021
Title: Chief Administrative Office, Procurement and Contracts Division on behalf of Facilities Division, recommending the Board approve the following: 1) Authorize the Fixed Asset addition of one (1) Caterpillar XQ570 Tier 4F Diesel Powered Generator Set for the Chief Administrative Office, Facilities Division to the FY 2021-22 budget; 2) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; 3) Authorize the Purchasing Agent to utilize Sourcewell competitively bid contract 120617-CAT for the acquisition of one (1) Caterpillar XQ570 Tier 4F Diesel Powered Generator Set for use as a backup power source at the Placerville Library; and 4) Authorize the Purchasing Agent to issue a purchase order in the amount of $294,795.00 plus applicable taxes and fees for the purchase of one (1) Caterpillar XQ570 Tier 4F Diesel Powered Generator Set for use as a backup power source at the Placerville Library. FUNDING: Accumulated Capita...
Attachments: 1. A - Sourcewell contract and County Counsel Approval, 2. B - Contract Quote, 3. C - CMA
Title
Chief Administrative Office, Procurement and Contracts Division on behalf of Facilities Division, recommending the Board approve the following:
1) Authorize the Fixed Asset addition of one (1) Caterpillar XQ570 Tier 4F Diesel Powered Generator Set for the Chief Administrative Office, Facilities Division to the FY 2021-22 budget;
2) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D;
3) Authorize the Purchasing Agent to utilize Sourcewell competitively bid contract 120617-CAT for the acquisition of one (1) Caterpillar XQ570 Tier 4F Diesel Powered Generator Set for use as a backup power source at the Placerville Library; and
4) Authorize the Purchasing Agent to issue a purchase order in the amount of $294,795.00 plus applicable taxes and fees for the purchase of one (1) Caterpillar XQ570 Tier 4F Diesel Powered Generator Set for use as a backup power source at the Placerville Library.

FUNDING: Accumulated Capital Outlay Fund.
Body
DISCUSSION / BACKGROUND
The PG&E Public Safety Power Shutoff events (PSPS) have emphasized the need for the County to install generators at many of its locations. With the County experiencing several PSPS events in 2019 and again in 2020, time is of the essence to lessen these negative impacts to County operations.
Placing this generator primarily at the Placerville Library will allow services to be available during PSPS events as this location is also utilized as a public safety cooling and warming center. Since this generator is also mobile, it will serve a secondary role as a backup generator for locations such as the Placerville Jail, Public Safety Facility, and the Psychiatric Health Facility, among others.
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. The purchase of the generator falls under (D) of this section, which requires that the item may be procured from a ve...

Click here for full text