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File #: 21-0680    Version: 1
Type: Agenda Item Status: Approved
File created: 4/15/2021 In control: Board of Supervisors
On agenda: 7/13/2021 Final action: 7/13/2021
Title: Environmental Management Department recommending the Board consider the following: 1) Authorize the Environmental Management Department to amend the existing 3-year Agreement for Services with Doug Veerkamp General Engineering, Inc., increasing the not-to-exceed amount from $300,000 to $400,000, and the existing 3-year Agreement for Services with Joe Vicini, Inc., increasing the not-to-exceed amount from $300,000 for Joe Vicini to $500,000; and 2) Authorize the Purchasing Agent to execute said Agreements, contingent upon County Counsel and Risk Management review, including minor revisions as required. FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste funds.
Attachments: 1. A- Blue Route Approved- Veerkamp, 2. B- Blue Route Approved - Vicini, 3. C - Veerkamp 4150 Amendment 1 PE, 4. D - Veerkamp 4150 Agmt, 5. E - Vicini 4152 Amendment 1 PE, 6. F - Vicini 4152 Agmt
Related files: 19-0929
Title
Environmental Management Department recommending the Board consider the following:
1) Authorize the Environmental Management Department to amend the existing 3-year Agreement for Services with Doug Veerkamp General Engineering, Inc., increasing the not-to-exceed amount from $300,000 to $400,000, and the existing 3-year Agreement for Services with Joe Vicini, Inc., increasing the not-to-exceed amount from $300,000 for Joe Vicini to $500,000; and
2) Authorize the Purchasing Agent to execute said Agreements, contingent upon County Counsel and Risk Management review, including minor revisions as required.

FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste funds.
Body
DISCUSSION / BACKGROUND
Pursuant to Public Contract Code, section 20121.1, services necessary to maintain day-to-day landfill operations, including grading, drainage, pipe laying, fencing, landscaping, instrument installation, and similar construction and repair work, are exempt from competitive bidding.

The Environmental Management Department (Environmental Management) has contracted for these services with Doug Veerkamp General Engineering, Inc., and Joe Vicini, Inc. Although competitive bidding is not required to procure these services, in April 2019, at the request of the Environmental Management, the Chief Administrative Office, Procurement and Contracts Division (Procurement and Contracts) issued a Request for Proposal (RFP) to invite qualified firms to submit proposals for the provision of on-call landfill maintenance services at the Union Mine Disposal Site. Services include, but are not limited to, mixing and burying sludge, placement of temporary and permanent soil/synthetic/clay cover material, erosion control, paving and road maintenance, sediment removal, brush removal, hydroseeding, pumping, trenching, grading, drainage, slope maintenance, pipe laying, pipe and valve maintenance, spray irrigation, fencing placement/maintenance, and other similar maintenance wor...

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