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File #: 21-1096    Version: 1
Type: Agenda Item Status: Approved
File created: 6/25/2021 In control: Board of Supervisors
On agenda: 7/13/2021 Final action: 7/13/2021
Title: Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment I to Contract 4437 with Relias Learning, LLC, to increase users from 95 to 100 for the provision of web-based education and information resource subscription services for inmates housed in both County Jails with a $3,845.01 increase to the Contract revising the not-to-exceed amount to $85,961.46, for the 7-year term from 10/1/2019 to 9/30/26. FUNDING: General Fund.
Attachments: 1. A - Sheriff Relias Learnign LLC Amd I Blue Route, 2. B - Sheriff Relias Learning LLC Amd I, 3. B - Revised Sheriff Relias Learning LLC Amd 1 BOS Rcvd 7-8-2021, 4. C - Sheriff Relias Learning LLC Executed Contract 4251, 5. Executed Amendment I to Contract 4437 with Relias Learning, LLC
Title
Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment I to Contract 4437 with Relias Learning, LLC, to increase users from 95 to 100 for the provision of web-based education and information resource subscription services for inmates housed in both County Jails with a $3,845.01 increase to the Contract revising the not-to-exceed amount to $85,961.46, for the 7-year term from 10/1/2019 to 9/30/26.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On September 24, 2019, your Board ratified the Purchasing Agent signature on the Customer Signature Page, Contract Amendment, and Statement of Work as they relate to the Master Services Agreement to Contract 4251 with Relias Learning, LLC, for the provision of web-based education and information resource subscription services for inmates housed in both County Jails for a term of 7 years and an amount not to exceed $82,116.45. At the time, the vendor's name had been incorrectly entered in FENIX as Bertelsmann Learning LLC and the Contract number was changed to #4437.

Initially, the Sheriff’s Office executed Contract #2214 with Relias Learning for a term of 15 months starting December 1, 2017. Following completion of Contract #2214, the decision was made that a new contract should be implemented increasing the length of service. Contract #4437 included a seven (7) year term, which was beyond the Purchasing Agent signature authority as provided in Board of Supervisors Policy C-17, Section 4.5 “Contract Term,” hence requiring Board approval for the new contract.

Given the length of the Contract, Relias Learning had agreed to set pricing for the next seven (7) years for a total cost of $82,116.45 with 95 users. This Amendment I will increase the number of users from 95 to 100 and a provide for a corresponding increase of $3,845.01 for a revised not-to-exceed amount of $85,961.46 for the additional users.

Due to the set pricing provided by Relias Learning, this contract is...

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