Title
Department of Transportation recommending the Board take the following actions related to the United States Department of Agriculture Forest Service Participating Agreement 21-PA-11050300-019 for the County Service Area 5 Erosion Control Project, Capital Improvement Program project 95157/36107003:
1) Accept and approve the Participating Agreement, with a total of $400,000 to be provided for the subject project;
2) Authorize the Director of Transportation to sign the Participating Agreement on behalf of the County; and
3) Authorize the Director of Transportation to sign any future modifications to the Participating Agreement that do not increase the total dollar amount of the Grant Agreement.
FUNDING: United States Department of Agriculture Forest Service Grant Funding (66%), Tahoe Regional Planning Agency/Water Quality (6%), South Tahoe Public Utility District (5%), and County Service Area 5 (23%).
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DISCUSSION / BACKGROUND
The CSA 5 Erosion Control Project site is within an existing residential development located in Tahoma, west of State Route 89 and south of the Placer County line. The proposed CSA 5 Project will provide water quality improvements within the project area, focusing on treatment of storm water runoff via infiltration and source control measures. Storm water runoff will be directed into inline infiltration systems with sediment capturing capacity, thus providing a direct reduction in the transport of fine sediment into Lake Tahoe. The goal of the project is to improve the clarity of Lake Tahoe by reducing the detrimental water quality impacts of the CSA 5 subdivision in Tahoma.
The Department of Transportation (Transportation) submitted a grant proposal to the United States Department of Agriculture (USDA) Forest Service Lake Tahoe Basin Management Unit under the Wyden Amendment to supply necessary funding to complete the CSA 5 Project. The USDA proposes the County execute Participating Agreement 21-PA-11050300-019 (Participating Agreement) to grant the County $400,000 for the CSA 5 Project.
During the term of the Participating Agreement, Transportation anticipates there may be a need to request that the USDA Forest Service further modify the terms of the Participating Agreement, generally related to administrative issues, project schedules, and budgets. Transportation is requesting that the Board delegate authority to the Director of Transportation to execute these types of amendments or modifications. If a future amendment or modification proposes to increase the current funding amount of the Participating Agreement, Transportation will bring it to the Board for consideration.
ALTERNATIVES
The Board could choose to not accept the funds. Implementation of the subject project would be significantly delayed while Transportation attempts to find another funding source.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and USDA Forest Service Lake Tahoe Basin Management Unit
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The 2021 Capital Improvement Program, approved by the Board on June 8, 2021 (Legistar #21-0624, Item 54), lists $400,000 in CSA 5 project costs as "to be determined". The funds to be awarded as a result of the Participating Agreement provide this funding source for the Project.
The proposed Participating Agreement requires that the "County contribute an estimated $200,000 towards implementation costs for the project." This $200,000 has already been programmed to the subject project as part of the CIP and the FY 2021-22 Budget using funds collected from CSA 5 property owners for drainage improvements within CSA 5.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation