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File #: 21-1420    Version: 1
Type: Agenda Item Status: Approved
File created: 8/24/2021 In control: Board of Supervisors
On agenda: 8/31/2021 Final action: 8/31/2021
Title: Department of Transportation recommending the Board take the following actions related to the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Capital Improvement Program project number 73366/36105053, Contract 4455: 1) Retroactively approve and authorize the Chair to execute Contract Change Order 4 with Tim Paxin’s Pacific Excavation, Inc. in the amount of $80,000, for emergency repair work due to extensive damage to the temporary signal system caused by a vehicle collision; and 2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 4. FUNDING: Road Fund with possible reimbursement from Insurance Company.
Attachments: 1. A - Contract Change Order 4, 2. Executed Contract Change Order 4
Related files: 21-0882
Title
Department of Transportation recommending the Board take the following actions related to the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Capital Improvement Program project number 73366/36105053, Contract 4455:
1) Retroactively approve and authorize the Chair to execute Contract Change Order 4 with Tim Paxin’s Pacific Excavation, Inc. in the amount of $80,000, for emergency repair work due to extensive damage to the temporary signal system caused by a vehicle collision; and
2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 4.

FUNDING: Road Fund with possible reimbursement from Insurance Company.
Body
DISCUSSION / BACKGROUND
The construction contract for the Industrial Drive/ Missouri Flat Road Temporary Signal Project (Project) was awarded by the Director of Transportation to Tim Paxin’s Pacific Excavation (Pacific Excavation) on February 13, 2020, as delegated by the Board on December 10, 2019, Legistar 19-1730, Item 30. The Notice to Proceed was issued for April 6, 2020. A vehicle collision occurred on August 21, 2021 causing extensive damage to the temporary signal system. In order to restore operation of the signal system, County directed the contractor to perform the repair work the weekend of August 28 and 29, 2021. The repair work will be tracked in project number 36304001 to keep the repair costs separated from the Capital project.

To date, Transportation has issued three Contract Change Orders (CCOs), for a cumulative contingency amount of $42,301.50 or 17.06% of the original contract amount. Since the Board has authorized a contingency budget of $24,802.60 or 10% of the original contract amount, any future CCOs resulting in a cumulative contingency encumbrance over this amount would require Board approval.

CCO 4 provides compensation to Pacific Excavation for repair of the damaged temporary si...

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