Share to Facebook Share to Twitter Bookmark and Share
File #: 21-1285    Version: 1
Type: Agenda Item Status: Approved
File created: 7/28/2021 In control: Board of Supervisors
On agenda: 8/31/2021 Final action: 8/31/2021
Title: Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Dirt & Aggregate Interchange, Inc., for the Guardrail Upgrades - Tahoe Project, Capital Improvement Program 72198/36105063, Contract 4576; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Highway Safety Improvement Program (100% - Federal).
Attachments: 1. A - Notice of Acceptance, 2. Executed NOA
Related files: 21-0624, 20-0860
Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Dirt & Aggregate Interchange, Inc., for the Guardrail Upgrades - Tahoe Project, Capital Improvement Program 72198/36105063, Contract 4576; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Highway Safety Improvement Program (100% - Federal).
Body
DISCUSSION / BACKGROUND
The contract for the Guardrail Upgrades - Tahoe Project (Project) was approved by the Board on September 1, 2020, Legistar #20-0860 (Item 14). All guardrail upgrades were completed by June 21, 2021. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $409,414.00
Contract Item Cost $323,936.00
Contract Change Order Cost $ 31,710.91
Total Direct Construction Cost $432,646.91
Direct Construction Budget $450,355.00

Major Contract Change Orders on the Project dealt with the following:
· CCO#1 - Installation of additional three beam barrier rail
· CCO#2 - Installation of in-line terminal end systems
· CCO#3 - Installation of longer metal guardrail posts
· CCO#4 - Additional costs associated with disposal of treated wood waste

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff wo...

Click here for full text