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File #: 21-1302    Version: 1
Type: Agenda Item Status: Approved
File created: 8/2/2021 In control: Board of Supervisors
On agenda: 8/31/2021 Final action: 8/31/2021
Title: Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Myers and Sons Construction, LLC. for the Clear Creek Road at Clear Creek PM 1.82 and PM 0.25 - Bridge Replacement Projects, Contract 4094, Capital Improvement Program project numbers 77138/36105005 & 77139/36105006; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Highway Bridge Program (100%) (Federal Funds).
Attachments: 1. A - Notice of Acceptance, 2. Executed Notice of Acceptance
Related files: 20-0572, 20-0290
Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Myers and Sons Construction, LLC. for the Clear Creek Road at Clear Creek PM 1.82 and PM 0.25 - Bridge Replacement Projects, Contract 4094, Capital Improvement Program project numbers 77138/36105005 & 77139/36105006; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Highway Bridge Program (100%) (Federal Funds).
Body
DISCUSSION / BACKGROUND
The Contract for the Clear Creek Road at Clear Creek PM 1.82 and PM 0.25 - Bridge Replacement Projects (Project) was awarded by the Board on May 5, 2020, Legistar 20-0572, Item 33. All bridge construction, structures, roadway, guardrails, drainage improvements, and erosion control on the two (2) Clear Creek Road bridges was substantially completed by December 11, 2020. After winter suspension, Contract Change Order work and final punch list work were completed by June 4, 2021. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 3,585,185.00
Contract Item Cost $ 3,557,413.70
Contract Change Order Cost $ 47,369.38
Total Direct Construction Cost $ 3,604,783.08
Direct Construction Budget $ 3,943,703.00

Six (6) Contract Change Orders were added to the Project that addressed the following:
· Credits for reduced work, shared costs for extension of the water diversion and construction of a temporary bypass road to construct the bridge at postmile (PM) 0.25 in one (1) construction stage instead of three (3) construction stages per plan;
· No cost change order for r...

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