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File #: 21-1303    Version: 1
Type: Agenda Item Status: Approved
File created: 8/2/2021 In control: Board of Supervisors
On agenda: 8/31/2021 Final action: 8/31/2021
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company, for the Silver Springs Parkway Offsite (South Segment) Project, Capital Improvement Program project number 76108/36105039, Contract 4076; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Road Fund/Discretionary (0.4%), TIM Zone 1-7 (16.6%), Developer Advance TIM Zone 1-7 (21.7%), Developer Funded (61.3%).
Attachments: 1. A - Notice of Acceptance, 2. Executed Notice of Acceptance
Related files: 20-0748, 20-0950, 21-1544

Title

Department of Transportation recommending the Board consider the following:

1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company, for the Silver Springs Parkway Offsite (South Segment) Project, Capital Improvement Program project number 76108/36105039, Contract 4076; and

2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

 

FUNDING:  Road Fund/Discretionary (0.4%), TIM Zone 1-7 (16.6%), Developer Advance TIM Zone 1-7 (21.7%), Developer Funded (61.3%).

Body

DISCUSSION / BACKGROUND

The construction contract for the Silver Springs Parkway Offsite (South Segment) Project (Project) was approved by the Board and awarded to Granite Construction on August 4, 2020 (Legistar 20-0950, Item 26).  All work was completed by July 21, 2021.  Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies.  Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

 

Direct Construction Cost Summary:

 

Original Bid Price                     $ 3,846,753.65

Contract Item Cost                     $ 3,712,967.07

Contract Change Order Cost                     $    617,534.47

Total Direct Construction Cost                     $ 4,330,501.54

Direct Construction Budget                                             $ 4,538,964.00

 

Major Contract Change Orders on the Project dealt with the following:

1) Flagging and traffic control work.

2) Implementing, maintaining, and removing temporary water pollution control measures.

3) Replacement of existing tubular fence that required extensive in-place welding and painting to match the existing fence.

4) Relocation of the driveway for APN 115-030-03 that was necessary to accommodate the existing truck-turning driveway features. 

5) Removal and disposal of unsuitable organic materials from under Bass Lake Road and refilling the excavated area with aggregate base.     

 

The final costs listed are estimates.  Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks.  Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item. 

 

ALTERNATIVES

The Board could choose not to approve the NOA.  Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA.  This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.

 

PRIOR BOARD ACTION

The Board approved the Project for advertisement of bids on June 23, 2020 (Legistar 20-0748, Item 35).  The construction contract for the Project was approved by the Board and awarded to Granite Construction on August 4, 2020 (Legistar 20-0950, Item 26). 

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

There is no change to Net County Cost associated with this item.  The Project is budgeted in Transportation’s 2021 Capital Improvement Program, which was approved by the Board on June 8, 2021 (Legistar 21-0624, Item 54), and funded by Road Fund, TIM Zone 1-7, Developer Advance TIM Zone 1-7, and Developer Funds.  The anticipated direct construction cost is less than the direct construction budget established by the Board.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.

2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Headington Engineering, Attention: John Kahling.

3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Rafael Martinez, Director

Department of Transportation