Title
Department of Transportation recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 4976 with SWCA Environmental Consultants, modifying various administrative details related to their acquisition of Sycamore Environmental Consultants, Inc., with no changes to the compensation of $132,118.94, rate schedule, term, or scope of work of the agreement.
FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
On September 1, 2020 (Item 19, Legistar 20-0948), the Board approved Agreement for Services 4976 (Agreement) with Sycamore Environmental Consultants, Inc. (Sycamore). The Agreement contracted Sycamore to draft a Routine Maintenance Agreement (RMA) with the California Department of Fish and Wildlife (CDFW), replacing the need for the Department of Transportation (Transportation) to obtain a Streambed Alteration Agreement (SAA) from CDFW on a project-by-project basis prior to conducting any maintenance activity that could substantially adversely affect fish and wildlife resources.
In May 2021, Transportation was notified that Sycamore had been acquired by SWCA, Incorporated, an Arizona corporation that does business as SWCA Environmental Consultants (SWCA), effective April 13, 2021. SWCA assumed Sycamore’s rights and obligations under the Agreement, and the proposed First Amendment to the Agreement reflects this change in ownership.
ALTERNATIVES
The Board could choose to not approve the First Amendment. Transportation would be required to terminate the original Agreement and issue a new Request for Proposals to complete the remaining work on the Agreement. This would add significant time and cost.
PRIOR BOARD ACTION
Outlined in the Discussion / Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
CAO, Procurement and Contracts Division, and County Counsel have reviewed and approved this First Amendment.
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. Funding for the First Amendment will be provided by local Road Funding and there are no changes to the contract amount.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the First Amendment.
2) The Clerk of the Board will forward one (1) fully executed original to Chief Administrative Office, Procurement and Contracts Division, attn: Matt Potter, for further processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation