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File #: 21-1402    Version: 1
Type: Agenda Item Status: Approved
File created: 8/18/2021 In control: Board of Supervisors
On agenda: 9/28/2021 Final action: 9/28/2021
Title: Health and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Pro-Line Cleaning Services, Inc. for services provided under Agreement 5855 because (A) “these services are more economically and feasibly performed by outside independent Contractors;” 2) Approve and authorize the Chair to sign Agreement for Services 5855 with Pro-Line Cleaning Services, Inc., for the provision of janitorial services for the County of El Dorado Health and Human Services Agency facilities located at 6435 Capitol Avenue, Diamond Springs, CA 95619, in the amount of $114,492, for the term of three (3) years from October 1, 2021 through September 30, 2024; and 3) Authorize the Director of Health and Human Services, or designee, to execute further documents relating to Agreement 5855, contingent upon County Counsel and Risk Management approval, including amendments which do not increase the maximum dollar amount or te...
Attachments: 1. A - Approved CRS 09-28-21, 2. B - Agreement 5855 09-28-21, 3. Executed Agreement 5855
Related files: 20-0933, 18-1290
Title
Health and Human Services Agency recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Pro-Line Cleaning Services, Inc. for services provided under Agreement 5855 because (A) “these services are more economically and feasibly performed by outside independent Contractors;”
2) Approve and authorize the Chair to sign Agreement for Services 5855 with Pro-Line Cleaning Services, Inc., for the provision of janitorial services for the County of El Dorado Health and Human Services Agency facilities located at 6435 Capitol Avenue, Diamond Springs, CA 95619, in the amount of $114,492, for the term of three (3) years from October 1, 2021 through September 30, 2024; and
3) Authorize the Director of Health and Human Services, or designee, to execute further documents relating to Agreement 5855, contingent upon County Counsel and Risk Management approval, including amendments which do not increase the maximum dollar amount or term of the Agreement.

FUNDING: 55% General Fund, 38% Fees for service, 7% Realignment.
Body
DISCUSSION / BACKGROUND:
Government Code Section 31000 states that, “the Board of Supervisors may contract for special services, including custodial matters, if the board finds that the site is remote from available county employee resources and that the county’s economic interests are served by such a contract rather than by paying additional travel and subsistence expenses to existing county employees.” It was previously determined by working with the Chief Administrative Office Facilities Division that County janitorial staff have not serviced Animal Services located at 6435 Capitol Avenue in Diamond Springs. Due the remote location, janitorial services are more economically and feasibly performed by an independent contractor. Furthermore, HHSA has maintained a contractual relationship with Pro-Line since 2009 for janitorial services at the Animal Services facility with satisfac...

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