Title
Information Technologies Department recommending the Board approve and authorize the Purchasing Agent to sign Amendment I to perpetual agreement 4072 with Karpel Solutions to increase the number users from eighty-three (83) to ninety (90).
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The County's Office of the Public Defender and the Office of the District Attorney have utilized Karpel Solutions as the consolidated, single database case management system since April 2019. In March 2021, the Board of Supervisors authorized the establishment of the Office of the Alternate Public Defender, which will also needs a case management system equivalent and in conjunction with the Public Defender and District Attorney.
The original agreement between Karpel and the Information Technologies Department (IT) is a non-financial agreement that governs the hosting of the platforms for the District Attorney and the Public Defender who use Karpel case management products. In order for Karpel to also provide hosting services, maintenance, and support for the Alternate Public Defender (APD), the County must increase the number of total hosted users by the number of APD employees who will need to use Karpel for case management purposes. This amendment increases the number of hosted users from eighty-three (83) to ninety (90) to accommodate the APD staff who will be using Karpel for case management.
Per Policy C-17, departments must obtain authorization from the Board of Supervisors, initially and on an annual basis, to utilize any contract that does not have a stated contract term.
ALTERNATIVES
Should the Board decline to approve the agreement, Karpel would not support the additional users in the Office of the Alternate Public Defender.
PRIOR BOARD ACTION
21-0379 - 04/13/2021: Board approval of the continuation of the perpetual agreements with Karpel Solutions with Information Technologies, Public Defender, and District Attorney
21-0340 - 03/16/2021: Board approval of the Ordinance 5141 establishing the Office of the Alternate Public Defender
21-1394 - 09/21/2021: Requesting Board approval of Agreement 5963 for the Office of the Alternate Public Defender's use of Defender by Karpel
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Alternate Public Defender
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no cost associated with the Hosted by Karpel agreement. The cost of licenses and support are billed to the departments who utilize the services, not Information Technologies.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Tonya Digiorno, Director of Information Technologies