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File #: 21-1550    Version: 1
Type: Agenda Item Status: Approved
File created: 9/21/2021 In control: Board of Supervisors
On agenda: 10/12/2021 Final action: 10/12/2021
Title: Chief Administrative Office, Community Development Finance and Administration recommending the Board adopt and authorize the Chair to sign Resolution 127-2021, to approve the following allocation changes in the Chief Administrative Office: 1) The deletion of 2.0 full time equivalent (FTE) Sr. Fiscal Assistant allocations; 2) The deletion of 1.0 FTE Sr. Office Assistant allocation; 3) The addition of 1.0 FTE Fiscal Assistant I/II allocation; and 4) The addition of 1.0 FTE Fiscal Technician allocation. FUNDING: Various sources as the Community Development Finance and Administration unit's costs are allocated to the Department of Transportation, Planning and Building, and Environmental Management.
Attachments: 1. A - Approved CRS for CAO Personnel Allocation Reso, 2. B - Personnel Allocation Reso CAO, 3. Executed Resolution 127-2021
Title
Chief Administrative Office, Community Development Finance and Administration recommending the Board adopt and authorize the Chair to sign Resolution 127-2021, to approve the following allocation changes in the Chief Administrative Office:
1) The deletion of 2.0 full time equivalent (FTE) Sr. Fiscal Assistant allocations;
2) The deletion of 1.0 FTE Sr. Office Assistant allocation;
3) The addition of 1.0 FTE Fiscal Assistant I/II allocation; and
4) The addition of 1.0 FTE Fiscal Technician allocation.

FUNDING: Various sources as the Community Development Finance and Administration unit's costs are allocated to the Department of Transportation, Planning and Building, and Environmental Management.
Body
DISCUSSION / BACKGROUND
As one of two centralized fiscal unit within the Chief Administrative Office, Community Development Finance and Administration provides accounts payable/receivable, payroll, journal entries, budgeting, billing, and financial reporting services to Transportation (DOT), Environmental Management (EM), and Planning and Building (P&B). The current structure of the Fiscal Unit in the CDFA Division is one Fiscal Services Supervisor, two Fiscal Technicians, three Sr. Fiscal Assistants (two vacant), one Administrative Technician and one Sr. Office Assistant (vacant).

In the past, one Sr. Fiscal Assistant was assigned to P&B. Over the last year and a half, P&B has taken on several smaller programs including Economic Development, Airports, Cemeteries and Cannabis, which have added to the Department's complexity. P&B has also been having a lot of difficulties with their permitting system, TRAKiT (implemented May 2017) that has added challenges to CDFA. The permitting system allows customers to pay their fees via credits cards through a vendor portal. Unfortunately, over the past year there have been many issues with Cardknox, which has added hours of research and reconciliation to our Fiscal staff. After a thorough review, it is clear that P&B ne...

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