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File #: 21-1250    Version: 1
Type: Agenda Item Status: Approved
File created: 7/21/2021 In control: Board of Supervisors
On agenda: 10/19/2021 Final action: 10/19/2021
Title: Information Technologies Department recommending the Board: 1) Approve Amendment I to Agreement 467 with Megabyte Systems, Inc., adding the Tax Collector Historical Expansion Module to Exhibit B, increasing the annual maintenance rate by $2,500, and adding Tonya Digiorno as Contract Administrator; and 2) Authorize the Chair to execute Amendment I to Agreement 467. FUNDING: General Fund.
Attachments: 1. A - 21-1250 MEGABYTE C#467 AMD I, 2. B - 21-1250 MEGABYTE C#467 AMD I BR, 3. C - 21-1250 MEGABYTE C#467
Related files: 20-1260, 22-0629
Title
Information Technologies Department recommending the Board:
1) Approve Amendment I to Agreement 467 with Megabyte Systems, Inc., adding the Tax Collector Historical Expansion Module to Exhibit B, increasing the annual maintenance rate by $2,500, and adding Tonya Digiorno as Contract Administrator; and
2) Authorize the Chair to execute Amendment I to Agreement 467.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
In January 2016, the Board Chair executed Agreement #467 with Megabyte Systems, Inc. The historical search on the property tax website gives taxpayers the ability to review tax bill information from up to seven (7) previous fiscal years. El Dorado County did not purchase the expanded multiple years historical search option under the original contract. The current annual cost of adding this historical module for tax bill history is $2,500 per year. This feature was extended free of charge to the County for the FY 2021-22 fiscal year, and if the amendment is approved, billing will begin in FY 2022-23.

Per Policy C-17, Agreement #467 does not have a stated end date and as such, has come before the Board annually for renewal. The recommended approval of the renewal is included in item 21-1418. The amendment recommended in this item will include the addition of the historical search module and adds Tonya Digiorno as Contract Administrator, as required by the County Charter.

ALTERNATIVES
Should the Board decline to approve this amendment, the Treasurer Tax Collector would not be able to use the Tax Collector Historical Expansion Module.

PRIOR BOARD ACTION
20-1260 - 10/06/2020: Approval of Contract #467 as a perpetual agreement.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
Treasurer-Tax Collector, Procurement & Contracts

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
The annual program maintenance cost will increase by $2,500, and will be included in the annual estimated amount when the perpetual items come to the B...

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