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File #: 21-1264    Version: 1
Type: Agenda Item Status: Approved
File created: 7/26/2021 In control: Board of Supervisors
On agenda: 10/19/2021 Final action: 10/19/2021
Title: Department of Transportation recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 3313 with R.E.Y. Engineers, Inc., to extend the performance period an additional two (2) years and update contract language per California Department of Transportation federal funding requirements, with no changes to the not-to-exceed amount of $450,000, rate schedule, or scope of work, for on-call surveying support services. FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, Land Development, and Right of Way projects, including federal, state, and local funding. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.
Attachments: 1. A - Approved Contract Route Sheet, 2. B - 3313 Amd I, 3. C - 3313 Agmt, 4. Executed 3313 Amendment 1
Related files: 18-1345
Title
Department of Transportation recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 3313 with R.E.Y. Engineers, Inc., to extend the performance period an additional two (2) years and update contract language per California Department of Transportation federal funding requirements, with no changes to the not-to-exceed amount of $450,000, rate schedule, or scope of work, for on-call surveying support services.

FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, Land Development, and Right of Way projects, including federal, state, and local funding. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.

Body
DISCUSSION / BACKGROUND
The Board approved the Agreement for Services 3313 (Agreement) with R.E.Y. Engineers, Inc., (REY) on November 20, 2018 (Legistar 18-1345, Item 14). The Agreement provides on-call surveying support services on various Capital Improvement Program (CIP), Land Development, and Right of Way projects. The First Amendment (Amendment) extends the contract an additional two (2) years and modifies the Agreement to update contract language per California Department of Transportation (Caltrans) federal funding requirements. Caltrans Exhibit 10-R, A&E Boilerplate Agreement Language, was updated in September 2020, and Caltrans currently recommends that agreements be updated to the most current boilerplate when possible. This is due to current Code of Federal Regulations (CFR) financial reporting requirements, and these minor modifications do not significantly change the intent of the Agreement or County administrative processes. The following articles have been updated or added to match boilerpla...

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