Title
Chief Administrative Office recommending the Board approve and authorize the Chair to sign a budget amendment transferring funding set aside in the General Fund designation for 2017 Storm FEMA projects to the Road Fund in the amount of $1,234,860 and to the Solid Waste Fund in the amount of $36,422 to reimburse these funds for incurred project costs.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Beginning on January 3, 2017, the region experienced four major storm systems that caused more than $23 million in damage to El Dorado County infrastructure, including roads and Union Mine disposal site. In FY 2017-18, the Board set aside $3.5 million dollars of General Fund for emergency projects and improvements to cover costs incurred for the emergency projects that are not eligible for Federal Emergency Management Agency (FEMA) reimbursement, and to help cover any additional ineligible expenses or County match requirement for the FEMA projects.
The following actions have been taken with this designation:
|
Date |
Designation $ |
Project / Transfer |
$ Transferred |
$ Remaining |
Legistar # |
|
June 18, 2018 |
$ - |
FY 17-18 Budget Reserve Created |
$ (3,500,000) |
$ 3,500,000 |
17-0406 |
|
November 20, 2018 |
$ 3,500,000 |
FY 18-19 Budget Increase to Reserve |
$ (1,233,888) |
$ 4,733,888 |
18-1767 |
|
November 20, 2018 |
$ 4,733,888 |
Road Fund Transfer for Projects |
$ 686,606 |
$ 4,047,282 |
18-1797 |
|
August 6, 2019 |
$ 4,047,282 |
Road Fund Negative Interest |
$ 296,000 |
$ 3,751,282 |
19-1090 |
|
August 6, 2019 |
$ 3,751,282 |
Road Fund - County Match |
$ 2,100,000 |
$ 1,651,282 |
19-1090 |
|
September 18, 2021 |
$ 1,651,282 |
Set-aside for Fuels Reduction |
$ 380,000 |
$ 1,271,282 |
21-0465 |
This leaves $1,271,282 available in the designation to cover outstanding FEMA project reimbursement. The total costs that have been paid for the Road Fund and the Solid Waste fund, but which we will not be receiving FEMA reimbursement, due to required match funding, non-reimbursable costs, and denied claims, is $4,272,828.09. A total of $1,486,222.09 has yet to be reimbursed. Of this amount, $1,449,800.60 is still outstanding for Transportation and $36,421.49 is for Environmental Management.
In order to reimburse these funds to the extent possible, it is recommended that $36,422 be transferred to the Solid Waste Fund (Environmental Management) and $1,234,860 be transferred to the Road Fund (Transportation). The remaining $380,000 will continue to be held in the reserve for the Hazardous Fuels Reduction Project.
ALTERNATIVES
The Board could choose to retain all funds in the designation at this time, and staff would return to the Board at a later date with a request to reimburse the Road Fund and Solid Waste Fund.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Central Fiscal - Community Development Services
Department of Transportation
Department of Environmental Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Approval of this item would transfer $1,271,282 in General Fund from the FEMA designation to those departments that originally paid for the work needed as a result of the 2017 storms. $380,000 would remain in the designation in order to fund the County portion of the Hazardous Fuels Reduction Project.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair’s signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation