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File #: 21-0946    Version: 1
Type: Agenda Item Status: Approved
File created: 6/2/2021 In control: Board of Supervisors
On agenda: 11/16/2021 Final action: 11/16/2021
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that Electronic Patient Health Record and Medical Billing software services provided for under Agreement 407 (209-S1711) are in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (b) due to specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign Amendment II to Agreement for Services 407 (209-S1711) with Patagonia Health, Inc., for the provision of Electronic Patient Health Record and Medical Billing software, in the amount of $286,595, for a new maximum contractual obligation of $752,071 and for an additional five year term to expire December 31, 2026; and 3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement for Services 407 (209-S1711), including amendments which do not increase the maximum dollar amount or term of the Agreement,...
Attachments: 1. A - CRS #407-A2 Patagonia Health 11/16/21, 2. B - #407-A2 Patagonia Health, Inc. 11/16/21, 3. C - #407 (209-S1711) + A1 11/16/21, 4. Executed Agreement 407
Related files: 21-1159, 16-1192
Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that Electronic Patient Health Record and Medical Billing software services provided for under Agreement 407 (209-S1711) are in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (b) due to specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Chair to sign Amendment II to Agreement for Services 407 (209-S1711) with Patagonia Health, Inc., for the provision of Electronic Patient Health Record and Medical Billing software, in the amount of $286,595, for a new maximum contractual obligation of $752,071 and for an additional five year term to expire December 31, 2026; and
3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement for Services 407 (209-S1711), including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING 100% Public Health Realignment.
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DISCUSSION / BACKGROUND:
On December 13, 2016 (File 16-1192), the Board of Supervisors authorized the Health and Human Services Agency (HHSA) to enter into an Agreement with Patagonia Health, Inc., for the purchase of software licenses, support, and implementation of Electronic Patient Health Record (EHR) and Medical Billing software for Public Health Nursing. The agreement was executed for a five (5) year term, December 13, 2016 through December 12, 2021, with a maximum contractual obligation of $315,475. Amendment I to Agreement 407 (209-S1711), approved and executed September 21, 2021, provided for an increase to the maximum contractual obligation in the amount of $150,000, for a new total of $465,475 to conduct an EHR on-site system analysis for the purpose of identifying possible system enhancements and/or staff training needs. Amendment I also allowed Public ...

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