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File #: 21-1679    Version: 1
Type: Agenda Item Status: Approved
File created: 10/13/2021 In control: Board of Supervisors
On agenda: 11/16/2021 Final action: 11/16/2021
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc., for the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Contract 4455, Capital Improvement Program project number 73366/36105053; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: General Fund/Discretionary - Accumulative Capital Outlay (36%), General Fund (52%) and Tribe Funds (12%). (Local Funds)
Attachments: 1. A - Notice of Acceptance, 2. Executed Recorded Notice of Acceptance
Related files: 21-1420, 21-0882, 19-1730
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc., for the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Contract 4455, Capital Improvement Program project number 73366/36105053; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: General Fund/Discretionary - Accumulative Capital Outlay (36%), General Fund (52%) and Tribe Funds (12%). (Local Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Industrial Drive/ Missouri Flat Road Temporary Signal Project (Project) was approved by the Board to delegate to the Director of Transportation to award the construction contract on December 10, 2019 (Legistar 19-1730, Item 30). Construction of the Sheriff's new Safety Facility requires installation of a traffic signal at the Industrial Drive/Missouri Flat Road intersection to accommodate traffic utilizing the facility. The interim traffic signal included installation of temporary poles, suspension cables, and traffic signals that can be installed with the existing through and left-turn lanes and the utilities in place. This interim phase will provide temporary traffic circulation improvements until the final phase of the Project can be constructed.

All roadway repairs were completed by June 30, 2021. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 248,026.00
Contract Item Cost $ 250,581.60
Contract Change Order Cost $ 65,126.49
Total Direct Construction Cost $ 315,708.09
Direc...

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