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File #: 21-1825    Version: 1
Type: Agenda Item Status: Approved
File created: 11/5/2021 In control: Board of Supervisors
On agenda: 12/7/2021 Final action: 12/7/2021
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Rapid Construction, Inc. for the Country Club Heights Erosion Control Project - Phase III, Capital Improvement Program 36107009, Contract 5408; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Funding for Phase III work is as follows: United States Forest Service (28% - Federal), California Tahoe Conservancy (60% - State), and Tahoe Regional Planning Agency - Water Quality/Stream Environment Zone Mitigation (12% - Local).
Attachments: 1. A - Notice of Acceptance, 2. Executed Recorded Notice of Acceptance
Related files: 21-0624, 21-0583, 21-0282
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Rapid Construction, Inc. for the Country Club Heights Erosion Control Project - Phase III, Capital Improvement Program 36107009, Contract 5408; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Funding for Phase III work is as follows: United States Forest Service (28% - Federal), California Tahoe Conservancy (60% - State), and Tahoe Regional Planning Agency - Water Quality/Stream Environment Zone Mitigation (12% - Local).
Body
DISCUSSION / BACKGROUND
The contract for the Country Club Heights Erosion Control Project - Phase III (Project) was approved by the Board on June 8, 2021 (Legistar# 21-0583, Item 34). Construction started on August 16, 2021, and construction was completed on October 21, 2021. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $567,765.40
Contract Item Cost $560,934.10
Contract Change Order Cost $10,966.01
Total Direct Construction Cost $571,900.11
Direct Construction Budget $624,541.94

Major Contract Change Orders (CCO) on the Project dealt with the following:
· Installation of gravel bag berm; and,
· Installation of irrigation system.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back for the Board for review and approval in a subse...

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