File #: 21-1549    Version: 1
Type: Agenda Item Status: Approved
File created: 9/21/2021 In control: Board of Supervisors
On agenda: 12/14/2021 Final action: 12/14/2021
Title: Human Resources Department, Risk Management Division, recommending the Board: 1) Make a finding in accordance with County Ordinance 3.13.030 that it is appropriate to contract with George Hills for third party general liability claims management under Agreement 536 because “(B) specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work”; and 2) Approve and authorize the Chair to sign Amendment II to Agreement 536 (275-S1611) with George Hills for third party general liability claims management to increase the total not-to-exceed amount by $605,000, to cover monthly billing rates for an additional three years, for a total not-to-exceed amount of $1,629,116 and extend the term to December 31, 2024. FUNDING: General Liability Program Fund.
Attachments: 1. A - C#536 AMD II PE, 2. B - C#536 AMD II BLUE ROUTE, 3. C - C#536 George Hills Amd I FE, 4. D - C#536 George Hills FE, 5. Executed Agreement C#536
Related files: 20-1475, 15-1431
...Title
Human Resources Department, Risk Management Division, recommending the Board:
1) Make a finding in accordance with County Ordinance 3.13.030 that it is appropriate to contract with George Hills for third party general liability claims management under Agreement 536 because “(B) specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work”; and
2) Approve and authorize the Chair to sign Amendment II to Agreement 536 (275-S1611) with George Hills for third party general liability claims management to increase the total not-to-exceed amount by $605,000, to cover monthly billing rates for an additional three years, for a total not-to-exceed amount of $1,629,116 and extend the term to December 31, 2024.

FUNDING: General Liability Program Fund.
Body
DISCUSSION / BACKGROUND
In accordance with Board Policy Number C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract for services that exceed $100,000. The Human Resources Department Risk Management Division is requesting the Board approve and authorize Amendment II with George Hills to increase the not-to-exceed amount by $605,000 for a total not-to-exceed amount of $1,629,116 and extend the term to December 31, 2024. Amendment II will extend the current term of the agreement, January 1, 2019 through December 31, 2021, by three years to expire on December 31, 2024, and make subrogation services available to the department if needed. In conjunction with the term extension is the addition of $605,000 to the total contract cost to cover the $15,000 monthly billing rate outlined in the amendment as well as the subrogation services. The current agreement states a monthly billing rate that increases annually by an average of 2%. The $15,000 monthly billing rate outlined in the amendment for 2022 is the same rate from 2021. Amendment II instates a 3% increase beginning in 2023.

George Hills ha...

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