Title
Information Technologies (IT) recommending the Board:
1) Approve and authorize the use of California Department of Technology piggyback agreements C4-DNCS-19-001-31, C4-LEG-12-10-TS-01, and C4-DNCS-19-001-40 for telecom utility services via Comcast Business Communications (Comcast) and AT&T;
2) Approve and authorize the Director of Information Technologies, or designee, to execute limitless Agreement 6089 with Comcast Business Communications and limitless Agreement 6098 with AT&T for telecom utility services for the period from January 1, 2022 through June 30, 2025; and
3) Approve and authorize the Director of IT, or designee, to authorize additional service requests in accordance with the terms and conditions of Agreements 6089 and 6098 with Comcast and AT&T for services under CalNet 4, contingent upon availability of funding in the appropriate departments budget, and contingent upon review and approval of required ordering documents from Comcast or AT&T by County Counsel and Risk Management.
FUNDING: General Fund, with partial recovery through direct billing and the A-87 cost plan.
Body
DISCUSSION / BACKGROUND
On December 16, 2014, the Board approved Agreement #191-S1511 (375) with AT&T for the procurement of various telecommunications and network services and products. The Agreement enables Information Technologies (IT) to provide telecommunications and network services and products to County departments at a greatly reduced rate. The CalNet 3 contract provided more favorable terms than could be obtained by the County independently.
CalNet 3 services terminate December 31, 2021. Using the agreements managed by the California Department of Technology agreements, the CalNet 4 agreements will allow the County to upgrade and to continue utilizing telecommunications and network services without disruption and at a competitive price point.
IT is adding increased bandwidth with Comcast by initiating a CalNet 4 agreement. These Comcast services provide the back-up internet access for Government Center and public wireless access.
ALTERNATIVES
The Board could decline to approve the use of the CA Department of Technology piggyback agreements and the execution of the Agreements between the County and Comcast and AT&T. The County could procure these services from Comcast and AT&T independently; however, the County would then pay retail pricing for these services. IT would also need to bring every ordering document for additional services before the Board for approval and this could cause a significant delay in mission-critical services.
PRIOR BOARD ACTION
14-1443 - 08/30/2016 - Board approval to increase CalNet 3 and authorize the Director of IT to authorize additional service requests.
21-1380 - 09/21/2021 - Board approval of continued use of CalNet 3 services through December 31, 2021 under cooperative state agreements C3-A-1210TS-01 and C3-B-12-10-TS-01.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Telecommunications services are budgeted within the IT budget annually. Direct billings for services are provided monthly and are budgeted by the receiving departments.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Tonya Digiorno, Director of IT