Title
Environmental Management recommending the Board approve and authorize the Chair to sign a budget transfer request to increase revenues and appropriations for both the Oil Payment Program and City County Payment Program Special Revenue Funds in order to draw down previous years deferred grant revenues in Fiscal Year 2021-22. (4/5 vote required)
FUNDING: Oil Payment Program and City County Payment Program grant funds.
Body
DISCUSSION / BACKGROUND
The El Dorado County Environmental Management Department (Department) applies for and receives Used Oil Payment Program (OPP) grants from CalRecycle on an annual basis. The Department utilizes these funds to provide outreach and education to the citizens of El Dorado County regarding the proper handling and disposal of used oil and fund used oil collection sites throughout the County. Additionally these funds are utilized to purchase accessories such as used oil collection containers, drip trays, used oil filter containers and oil filter wrenches. These items are offered, free of charge, to the public at our Household Hazardous Waste Collections that are staffed by the Department.
Environmental Management has applied for and received grant funds from the State of California, Department of Resources Recycling and Recovery for the past several years. These grants are reimbursed once eligible expenses have been identified per the Director of Environmental Management Department, or designee. If expenses are not identified during the fiscal year, funds may be deferred. Both of these grants have prior year expenses, which are eligible for reimbursement during the FY 2021-22 budget year. In order to draw down these funds, a budget transfer is needed in order to move he previously deferred revenue into the current year budget.
In order to accommodate the prior year’s grant funding draw down, the FY 2021-22 budget will need to be adjusted as follows:
Budgeted revenues in the Oil Payment Program Special Revenue Fund need to be increased in State: Other Revenue by $32,000, offset by an increase in appropriations in Operating Transfers Out in the same amount. Additionally, revenues in the Household and Hazmat Waste budget need to be increased in Operating Transfers In by $32,000, offset by an increase in appropriations in Professional Services in the same amount.
Budgeted revenues in the City County Payment Program Special Revenue Fund need to be increased in State: Other Revenue by $40,000, offset by an increase in appropriations in Operating Transfers Out in the same amount. Additionally, revenues in the Solid Waste budget need to be increased in Operating Transfers In by $40,000, offset by an increase in appropriations in Professional Services in the same amount.
ALTERNATIVES
The Board may elect not to approve the budget transfer as proposed, although proper accounting would be jeopardized and grant funding would not be fully utilized.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This budget transfer will increase grant revenues to Environmental Management in the amount of $72,000 to allow for grant approved expenses. There is no impact to the General Fund and there is no Net County Cost associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk to obtain the Chair’s signature on the original budget transfer and forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Jeffrey Warren, Director
Environmental Management Department