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File #: 22-0027    Version: 1
Type: Agenda Item Status: Approved
File created: 12/16/2021 In control: Board of Supervisors
On agenda: 1/4/2022 Final action: 1/4/2022
Title: Chief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign Agreement 6269 between the El Dorado County Fair Association, Inc. (Association) and the County of El Dorado for the continued use, possession, and management of the fairgrounds property and annual county fair for an initial term ending June 30, 2026, with automatic extensions of one year occurring every April 1; 2) Approve and authorize the Chair to sign a Calendar Year 2022 El Dorado County Fair Association Budget in the amount of $1,609,148, as approved by the El Dorado County Fair Board of Directors at its December 8, 2021, meeting; 3) Receive a presentation on and file the following documents, as outlined in Agreement 6269: a financial audit of the Association for calendar year 2020 and a five-year Strategic Plan for the period of 2021-2026 from the Association Chief Executive Officer; and 4) Approve an initial American Rescue Plan Act spending plan for the El Dorado County Fair Associat...
Attachments: 1. A - 6269 Agreement, 2. B - Counsel Approval of Agreement, 3. C - Fair Association 2022 Budget, 4. D - Fair Association 2020 Audit, 5. E - Fair Association Strategic Plan, 6. Executed Fair Agreement 6269
Related files: 19-1121, 21-1680, 20-1139, 19-1240, 17-0490
Title
Chief Administrative Office recommending the Board:
1) Approve and authorize the Chair to sign Agreement 6269 between the El Dorado County Fair Association, Inc. (Association) and the County of El Dorado for the continued use, possession, and management of the fairgrounds property and annual county fair for an initial term ending June 30, 2026, with automatic extensions of one year occurring every April 1;
2) Approve and authorize the Chair to sign a Calendar Year 2022 El Dorado County Fair Association Budget in the amount of $1,609,148, as approved by the El Dorado County Fair Board of Directors at its December 8, 2021, meeting;
3) Receive a presentation on and file the following documents, as outlined in Agreement 6269: a financial audit of the Association for calendar year 2020 and a five-year Strategic Plan for the period of 2021-2026 from the Association Chief Executive Officer; and
4) Approve an initial American Rescue Plan Act spending plan for the El Dorado County Fair Association allocated funds.

FUNDING: 65% Fair Association Raised Funds, 2% State Funds, and 33% American Rescue Plan Act Funds.
Body
DISCUSSION / BACKGROUND
El Dorado County and Association Agreement

Since 1939, the El Dorado County Fairgrounds have operated at 100 Placerville Drive in Placerville. The fairgrounds property is owned by the County but is managed by the Association, a general non-profit corporation. At its March 29, 2005, meeting, the Board of Supervisors entered into a revised agreement with the Association for the continued management of the County Fair and Fairgrounds. The term of the agreement was for five years with an automatic five-year renewal each year following the completion of the first five years ("rolling" five year renewal). The agreement was amended on September 12, 2017, (Legistar 17-0490) to amortize general liability allocated insurance charges over a ten-year period in order to lessen the budgetary burden on the Fair Association for 2017 and 2018....

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