File #: 22-0116    Version: 1
Type: Agenda Item Status: Approved
File created: 1/6/2022 In control: Board of Supervisors
On agenda: 2/1/2022 Final action: 2/1/2022
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under Agreement for Services 5917 with Mapes Enterprises is not sufficient to warrant the addition of permanent staff; and 2) Authorize the Purchasing Agent to sign Amendment I to the Agreement to increase compensation by $50,000, for an amended not-to-exceed amount of $125,000, with no change to the term or contract rates, for routine snow removal, snow staking, and snow hauling services in South Lake Tahoe at County-operated facilities. FUNDING: General Fund.
Attachments: 1. A - Blue Rout Approval Amnd I No. 5917, 2. B - Amendment I to No. 5917, 3. C - Agmt for Services No. 5917

Title

Chief Administrative Office, Facilities Division, recommending the Board consider the following:

1) Make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under Agreement for Services 5917 with Mapes Enterprises is not sufficient to warrant the addition of permanent staff; and

2) Authorize the Purchasing Agent to sign Amendment I to the Agreement to increase compensation by $50,000, for an amended not-to-exceed amount of $125,000, with no change to the term or contract rates, for routine snow removal, snow staking, and snow hauling services in South Lake Tahoe at County-operated facilities.

 

FUNDING:  General Fund.

Body

DISCUSSION / BACKGROUND

The County has contracted with Mapes Enterprises over the past several years for routine snow removal, snow staking, and snow hauling services at various County operated locations in South Lake Tahoe.  Agreement for Services No. 5917 was executed by the Purchasing Agent with a one year term of November 6, 2021 to November 5, 2022 and a not-to-exceed amount of $75,000.

 

Snowfall in December was much higher than anticipated.  Agreement expenditures through December are approximately $51,000, leaving $24,000 available.  The additional compensation is needed so that snow removal, snow staking, and snow hauling services remain available for County operated locations.  Should the Board approve, compensation shall be increased by $50,000 for an amended amount not to exceed $125,000 with no other changes to the agreement.  It is not anticipated this full amount will be expended but may be needed should heavy snowfall continue.

 

The Division also requests the Board make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under this Agreement is not sufficient to warrant the addition of permanent staff due to the nature of the work being very sporadic and temporary.

 

ALTERNATIVES

Absent the additional compensation, the Division shall be limited in responding to snow removal and increase the risk of needing to temporarily close impacted buildings.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

There is funding available in the Division’s current fiscal year’s operational budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Public Safety

 

CONTACT

Russ Fackrell

Facilities Division Manager