County of El Dorado - File #: 22-0146

• File #: 22-0146
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 1/12/2022
• In control: Board of Supervisors
• On agenda: 3/8/2022
• Final action: 3/8/2022
• Title: Department of Transportation recommending the Board approve the following: 1) Find in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030 (C), Contracting Out, that it is appropriate to contract with Mason, Bruce & Girard, Inc. for arborist services and R.E.Y. Engineers, Inc. for surveying services because due to the temporary nature of work, the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff; 2) Authorize the Chair to sign an agreement for surveying services with R.E.Y. Engineers, Inc. of Folsom, California, in the amount of $150,000 for a one (1) year term; and 3) Authorize the Chair to sign an agreement for arborist services with Mason, Bruce & Girard, Inc. of Auburn, California, in the amount of $278,500 for a one (1) year term. FUNDING: General Fund Caldor Fire Relief Designation (6.25%), Federal Emergency Management Agency Funds (75%), CalOES State Funds (18.75%).

Date	Ver.	Action By	Action	Result
3/8/2022	1	Board of Supervisors	Approved	Pass

Title
Department of Transportation recommending the Board approve the following:
1) Find in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030 (C), Contracting Out, that it is appropriate to contract with Mason, Bruce & Girard, Inc. for arborist services and R.E.Y. Engineers, Inc. for surveying services because due to the temporary nature of work, the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff;
2) Authorize the Chair to sign an agreement for surveying services with R.E.Y. Engineers, Inc. of Folsom, California, in the amount of $150,000 for a one (1) year term; and
3) Authorize the Chair to sign an agreement for arborist services with Mason, Bruce & Girard, Inc. of Auburn, California, in the amount of $278,500 for a one (1) year term.

FUNDING: General Fund Caldor Fire Relief Designation (6.25%), Federal Emergency Management Agency Funds (75%), CalOES State Funds (18.75%).
Body
DISCUSSION / BACKGROUND
Between August 2021 and October 2021, the Caldor Fire impacted the local community and left a path of destruction. One of the many projects which needs to be completed is the removal of hazardous trees in the County right-of-way. In accordance with El Dorado County Ordinance Code, Section 3.13.030(c), by El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000, it has been determined that due to the limited time frame, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff, and the service may be contracted out. Therefore, the Department of Transportation, Maintenance and Operations Division (Transportation) immediately started the process to ensure the trees would be removed and no longer a hazard to the public. Transportation completed two Request for Proposals (RFP); one was for surveying services to stake the County right-of-way to ensure that the ...