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Department of Transportation recommending the Board approve the following:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Blain Stumpf Trucking for Hauling Services because (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff";
2) Find that the agreement for Hauling Services is exempt from competitive bidding in accordance with Board Policy C-17 , Section 7.6 "Competitive Process Not Required;
3) Authorize the Chair to sign agreement 6314 with Blain Stumpf Trucking of Shingle Springs, California, for Hauling Services on an as-needed basis, in an amount not-to-exceed of $1,050,000 for a term to become effective upon execution and expiring three years thereafter; and
4) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the agreement for Hauling Services on an "as needed" basis during the awarded period as long as funding is available within Transportation's budget.
FUNDING: Road Fund (70%), Road Maintenance and Rehabilitation Act of 2017 (25%) and Local Discretionary Funds - Tribe (5%).
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DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) requested a formal bid for hauling services as the previous agreement for these services expired on December 31, 2021. In accordance with El Dorado County Ordinance Code, Section 3.13.030(c), by El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000, it has been determined that due to the limited time frame, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff, and the service may be contracted out. The services are primary required during peak construction season when the demand is such that three to twelve trucks are requested at one time....
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