Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Amendment I to Agreement for Services 5630 with Cleanrite, Inc. to increase compensation by $78,000 for an amended not-to-exceed amount of $150,000 to provide on-call and emergency restoration and repair services at various County operated locations; and
2) Make findings that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed under Agreement for Services 5630 is not sufficient to warrant the addition of permanent staff in accordance with Chapter 3.13, Section 3.13.030, of the County Purchasing Ordinance.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On May 27, 2021, the Purchasing Agent executed Agreement for Services 5630 with Cleanrite, Inc. for a three-year term and a not-to-exceed amount of $72,000. Services provided under this agreement include on-call and emergency restoration, repair, and cleaning of facilities involving wind, water, mold, biohazard, and fire and smoke damage, including disinfection and disposal at various County operated locations.
Emergency on-call services have exceeded projections significantly (particularly water damage and mold issues). To date, approximately $20,000 remains, and with a contract term of three years, additional compensation is needed so that services remain available. Amendment I would increase compensation by $78,000 for a revised not-to-exceed amount of $150,000. Other changes to the agreement include a simplification of the fee schedule.
Due to the fact these services are primarily utilized in short term and temporary situations it is further recommended the Board Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and section 3.13.030, C of County Ordinance 5116 that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff.
ALTERNATIVES
The Board could decline this amendment and the Division will have limited ability in addressing facility damage.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Agreement for Services 5630 has been budgeted for in the Division’s current Fiscal Year operating budget and will be budgeted for in future years. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety
CONTACT
Russ Fackrell
Facilities Division Manager