Title
Department of Transportation recommending the Board consider the following pertaining to the San Bernardino Class 1 Bike Trail Project, Capital Improvement Program project number 36107017, Contract 5971:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids with an estimated construction phase total cost of $2,375,154.
FUNDING: Congestion Mitigation and Air Quality Program (9% - Federal), Highway Infrastructure Program (9% - Federal), Surface Transportation Block Grant (50% - Federal), Coronavirus Response and Relief Supplemental Apportionments Act of 2021 Program (24% - Federal), and Tahoe Regional Planning Agency (8% - Local)
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DISCUSSION / BACKGROUND
The San Bernardino Class 1 Bike Trail Project (Project) is located in the Tahoe Basin along West and East San Bernardino Avenues from North Upper Truckee Road to Apache Avenue, in the community of Meyers. The work consists of constructing a bridge over the Upper Truckee River, a Class 1 shared-use trail comprised of an eight-foot paved path with two-foot aggregate base shoulders, and a precast concrete boardwalk system. The Project will provide a crucial link for non-motorized traffic between the North Upper Truckee Road and the Apache Road neighborhoods.
The Board adopted a Mitigated Negative Declaration for the Project on July 14, 2020 (Legistar 20-0155, Item 16), in accordance with the California Environmental Quality Act.
Upon Board approval, Transportation will proceed with the bid process and return to the Board for consideration to award the construction contract pursuant to Transportation’s recommendation. Transportation anticipates scheduling the construction contract award for the June 14, 2022 Board meeting.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents and Plans or authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could also choose to cancel the Project. Transportation would be required to return all federal grant funds spent to date.
PRIOR BOARD ACTION
See Discussion/Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has reviewed and approved the Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid. The total estimated cost for the Project’s construction phase is $2,375,154, which includes construction items of work, construction management, inspection, materials testing, supplemental costs, and contingencies.
The estimated construction cost is included in the Project budget, which is funded by Congestion Mitigation and Air Quality Program, Highway Infrastructure Program, Surface Transportation Block Grant, Coronavirus Response and Relief Supplemental Apportionments Act of 2021 Program, and Tahoe Regional Planning Agency mitigation funds.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on the Construction Plan cover sheet for the Project.
2) The Clerk of the Board will forward the original signed Construction Plan cover sheet to John Kahling, Transportation, Headington Engineering.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation