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File #: 22-0362    Version: 1
Type: Agenda Item Status: Approved
File created: 2/18/2022 In control: Board of Supervisors
On agenda: 4/19/2022 Final action: 4/19/2022
Title: Treasurer-Tax Collector Department recommending the Board approve and authorize the chair to sign Amendment I to Agreement for Services 4265 with HdL Software LLC for the provision of business license, transient occupancy tax and cannabis licensing and tax collection software, extending the term of services to December 31, 2022, increasing the not-to-exceed amount by $15,000, and updating County’s boilerplate contract language. FUNDING: General Fund.
Attachments: 1. A - Blue Route, 2. B - AGMNT #4265 Amndmt #1, 3. C - AGMT#4265 Fully Executed, 4. Executed Agreement 4265
Related files: 19-1288
Title
Treasurer-Tax Collector Department recommending the Board approve and authorize the chair to sign Amendment I to Agreement for Services 4265 with HdL Software LLC for the provision of business license, transient occupancy tax and cannabis licensing and tax collection software, extending the term of services to December 31, 2022, increasing the not-to-exceed amount by $15,000, and updating County’s boilerplate contract language.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Treasurer-Tax Collector Department relies on the HdL Software for the issuance and tracking of business licenses, including the licenses of Cannabis-related businesses, Vacation Home Rentals and Hotel/Motels. The HdL Software is also used to remit transient occupancy taxes and Cannabis taxes. Other features allow customers to apply for business licenses and renewals online and to make online payments.
With software features such as records archive capabilities and access for field collections payments and notes, the Department has utilized HdL Software more extensively than originally planned and additional users were added. This contract amendment adds funds for the additional user licenses.
Further, the contact, as executed, expires September 17, 2022. The Amendment will extend the contract to the end of the calendar year like other contracts in the Department.
ALTERNATIVES
N/A

PRIOR BOARD ACTION
Original Contract: Legistar 19-1288

OTHER DEPARTMENT / AGENCY INVOLVEMENT
This contract has been approved by County Counsel and Risk Management.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. Funding for this Amendment has been included in the Fiscal Year 2021-22 and 2022-23 budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) original copies of the Agreement; and
2) The Clerk of the Board will forward one (1) fully-exe...

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