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File #: 22-0430    Version: 1
Type: Agenda Item Status: Approved
File created: 3/1/2022 In control: Board of Supervisors
On agenda: 5/10/2022 Final action: 5/10/2022
Title: Recorder-Clerk recommending the Board: 1) Approve and authorize the Purchasing Agent to sign Agreement 6482 for camera system installation and licensing with Surveillance Systems Incorporated in the amount of $44,758.56 for a term ending March 2032; 2) Waive formal bid requirements in accordance with County Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D; 3) Authorize the Purchasing Agent to utilize competitively bid contract 528899-178 awarded by Kern County Superintendent of Schools on behalf of Pennsylvania Education Purchasing Program for Microcomputers to establish a source of supply for cloud-based video surveillance systems that allows participating agencies to execute contracts with authorized resellers of Verkada products; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 6482 including amendments that do not increase term or the maximum dollar amount of the Agreement, and contingent upon approv...
Attachments: 1. A - 22-0430 Blue Route #6482, 2. B - 22-0430 Agreement 6482
Related files: 21-0683
Title
Recorder-Clerk recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement 6482 for camera system installation and licensing with Surveillance Systems Incorporated in the amount of $44,758.56 for a term ending March 2032;
2) Waive formal bid requirements in accordance with County Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D;
3) Authorize the Purchasing Agent to utilize competitively bid contract 528899-178 awarded by Kern County Superintendent of Schools on behalf of Pennsylvania Education Purchasing Program for Microcomputers to establish a source of supply for cloud-based video surveillance systems that allows participating agencies to execute contracts with authorized resellers of Verkada products; and
4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 6482 including amendments that do not increase term or the maximum dollar amount of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Department Special Revenue Fund - Salary Savings.
Body
DISCUSSION / BACKGROUND

In June 2021, the Board of Supervisors approved a contract with Surveillance Systems Incorporated (SSI) to consolidate, standardize, and improve upon the support and to comply with State retention regulations as it relates to video storage (Legistar Item 21-0683).

The Recorder-Clerk had an analysis performed and SSI identified the need for 8 cameras (7 for Placerville office and 1 for South Lake Tahoe office).

ALTERNATIVES
The Board can opt to not approve the Agreement.

PRIOR BOARD ACTION
21-0683, 6/22/2021

OTHER DEPARTMENT / AGENCY INVOLVEMENT
The approval of surveillance cameras will assist in providing additional safety for staff. Departments that worked with the Recorder-Clerk on this Agreement are Information Technology, Human Resources, Local One, and County Counsel.

CAO RECOMMENDATION / COMMENTS
Recommend approval.

FINAN...

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