Title Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Award Bid No. 21-615-048 for the purchase of Office Supplies to Walker's Office Supplies of Rocklin, CA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $1,500,000 for a three (3) year term, with two (2) one (1) year options to extend;
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period if funding is available within the requesting departments’ budgets;
4) Authorize the Purchasing Agent to extend the purchase contract through the two (2) one (1) year extensions if deemed to be in the best interest of the County to do so; and
5) Reject the Bid Protest submitted by Sierra Office Systems and Products for Bid No. 21-615-048.
FUNDING: General Fund and Non-General Fund.
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DISCUSSION / BACKGROUND
On February 1, 2022, the Procurement and Contracts Division issued Invitation to Bid 21-615-048 for the purchase of Office Supplies. Bids were received from three (3) responsible vendors: Sierra Office Systems and Products, Staples, and Walker's Office Supplies.
Bids were evaluated by the Procurement and Contracts evaluation team. Since this was a Best Value Bid, evaluation criteria included proposal content, customer service contacts, speed of deliveries, authorization of substitutions, experience including references, compliance with administrative requirements such as invoicing fields, and price. The bid included pricing for an established list of the most frequently purchased items along with estimated quantities, as well as pricing discount methodology for additional purchases not listed on the quotation schedule.
The evaluation team is recommending award to Walker's Office Supplies, as they were the respondent most able to meet the requirements of the bid. Walker's Office Supplies currently has a successful business relationship with ...
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