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File #: 22-0719    Version: 1
Type: Agenda Item Status: Approved
File created: 4/12/2022 In control: Board of Supervisors
On agenda: 5/24/2022 Final action: 5/24/2022
Title: Information Technologies Department (IT) recommending the Board: 1) Approve and authorize the Board Chair to execute Amendment IV to Contract 3301 with Insight Public Sector for Microsoft Enterprise licenses and support, increasing compensation by $500,000, resulting in a new not-to-exceed amount of $4,658,958.18; 2) Ratify the Director of Information Technologies signature on Amendment III to Contract 3301 that incorporated the Microsoft Health Insurance Portability and Accountability Act Business Associate Agreement; 3) Approve the continued use of piggyback agreement PSA-0001526 through the County of Riverside with Insight Public Sector; and 4) Authorize the Director of IT, or designee, to sign necessary program documents to continue the agreement in accordance with the terms of the agreement that do not change the dollar amount or term of the agreement. FUNDING: General Fund.
Attachments: 1. A - Insight 3301 Amd IV Approved Blue Route, 2. B - Insight 3301 Amd IV, 3. C - Insight 3301 Amd IV Program Forms, 4. D - Insight 3301 Amd III Approved Blue Route, 5. E - Insight 3301 Amd III FE, 6. Executed Agreement 3301
Related files: 20-1260, 21-1251
Title
Information Technologies Department (IT) recommending the Board:
1) Approve and authorize the Board Chair to execute Amendment IV to Contract 3301 with Insight Public Sector for Microsoft Enterprise licenses and support, increasing compensation by $500,000, resulting in a new not-to-exceed amount of $4,658,958.18;
2) Ratify the Director of Information Technologies signature on Amendment III to Contract 3301 that incorporated the Microsoft Health Insurance Portability and Accountability Act Business Associate Agreement;
3) Approve the continued use of piggyback agreement PSA-0001526 through the County of Riverside with Insight Public Sector; and
4) Authorize the Director of IT, or designee, to sign necessary program documents to continue the agreement in accordance with the terms of the agreement that do not change the dollar amount or term of the agreement.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
El Dorado County has been enrolled under the Enterprise Agreement for Microsoft licensing and support with Insight Public Sector through the Riverside County participating agreement with Insight Public Sector, agreement #084445, PSA-0001527. El Dorado County’s original enrollment date in the Microsoft Enterprise Agreement was September 1, 2018, and Amendment II to Contract 3301 extended the County's agreement through August 31, 2024. Amendment IV increases the not-to-exceed (NTE) amount of contract 3301 by $500,000, for a new NTE of $4,658,958.18 for the remainder of the contract term. The NTE is being increased to account for additional licenses purchased over the life of the agreement. Amendment IV also incorporates an updated Program Signature Form, Enterprise Enrollment for Multiple Azure Billing Tenants Under a Single Enrollment, and corresponding Discount Transparency Disclosure Form.

On November 30, 2021, the Director of IT signed Amendment III to Contract 3301 that incorporated the Microsoft HIPAA BAA, which was required to move forwa...

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